Inventory Operations Coordinator

Inventory Operations Coordinator are you there

Hey there! Were looking for a Inventory Operations Coordinator for a leading Australian motorcycle and powersports e-commerce business. If youre highly organised meticulous with data and thrive on managing high volumes of backorders supplier follow-ups reconciliations and operational tasks without letting anything fall through the cracks keep reading!

100% Remote
Salary in AU$2500-AU$3000/month
Philippines - Reporting to the Australian Team 9:00AM - 6:00PM AU Time
Full Time

About our client
Our client is a fast-paced fun and people-focused team who love pushing boundaries in e-commerce. Guided by their core values Be a Good Human Foot Forward First Kaizen (Continuous Improvement) Embrace Growth & Change and Communicate with Equality & Empathy theyre not your typical crew. Their mission is to build value grow together and deliver service beyond expectations.

As their inventory operations continue to grow theyre looking for an Inventory Operations Coordinator to provide hands-on support across inventory operations buying and logistics.

This isnt a traditional buying role. Youll be the person behind the scenes keeping backorders supplier follow-ups stock information purchase orders credits and inventory data organised and moving. Youll help filter through the noise so buyers can focus on the decisions that actually need their attention.

About RunRemote
Our mission is to help connect the top-rated remote talent with the worlds best job opportunities. Our key markets and clients are located in the US AUS UK & Canada just to name a few. All of our roles are full-time and 100% remote cutting out the daily commute and providing top-rated talent with the best job opportunities all from the comfort of their home.

In your day-to-day you will:

Inventory & Backorder Operations

• Manage high-volume backorders keeping information accurate and up to date while identifying items requiring supplier follow-up further investigation or buyer action.

• Identify products that are cancelled discontinued unavailable or no longer expected to return and update the relevant systems accordingly.

• Maintain accurate up-to-date and reliable inventory information across internal systems.

Supplier & Purchasing Support

• Communicate with suppliers through shared buying and supplier inboxes sending product stock backorder and availability lists and proactively following up on outstanding information and actions.

• Request and reconcile supplier stock-on-hand reports against internal data.

• Track outstanding stock and identify items with overdue or uncertain ETAs for supplier follow-up.

• Chase stock credits and credit requests to ensure outstanding items are resolved.

• Escalate issues to the appropriate buyer or team member when a decision supplier follow-up or intervention is required.

Data & Reconciliation

• Work through high-volume spreadsheets and large product lists filtering sorting grouping reconciling and consolidating information.

• Merge supplier responses and accurately update internal records and systems.

• Identify discrepancies missing information and patterns that require attention investigation or follow-up.

• Develop efficient routines and processes to manage recurring high-volume operational tasks.

Buyer & Team Support

• Provide buyers and relevant team members with organised filtered information on issues requiring their attention or decision.

• Follow up internally on outstanding actions and ensure tasks dont stall.

• Coordinate across Inventory Operations Logistics Buying and other relevant teams.

• Support continuous improvement by identifying ways to make recurring processes more efficient and reliable.

Skills you have:

• 5 years of experience in logistics supply chain inventory operations purchasing/procurement order management or a similar operational coordination environment.

• Experience working with stock availability purchase orders backorders supplier ETAs or inventory data is highly advantageous.

• Strong Excel and Google Sheets skills with confidence working through high-volume data and spreadsheets.

• Exceptional attention to detail with a highly methodical approach to managing and reconciling high-volume information and identifying discrepancies or inconsistencies.

• Excellent organisational skills with the ability to manage high volumes of work without losing accuracy or dropping tasks.

• Excellent written English communication skills with the ability to communicate clearly and professionally with suppliers and internal stakeholders.

• Proactive and persistent with the ability to work independently take ownership follow up on outstanding actions close loops and escalate issues or decisions when needed.

• Comfortable working across multiple spreadsheets emails systems and tasks simultaneously.

• A continuous-improvement mindset and willingness to learn new systems and processes.

Skills that will make you stand out:

• Experience in eCommerce retail wholesale or other high-volume product environments.

• Experience reconciling information between different systems suppliers or data sources.

• A strong ability to bring structure to messy or ambiguous workflows and progressively take on more responsibility as you learn.

• A roll-up-your-sleeves mentality youre comfortable getting into the detail working through the list and doing what needs to be done.

• Confidence proactively following up with stakeholders and respectfully pushing for answers or action when needed.

• Experience identifying process improvements and creating repeatable systems or routines that help teams operate more efficiently.

Youll be entitled to:

• Great opportunities for career growth

• Opportunity to work in an amazing environment