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Internal Payroll Coordinator (Remote)

Private Duty Staffing

Job Location:

Manila - Philippines

Salary: Not provided by the employer

Experience Required: 4-5years

Posted: 27 October 2026 (Yesterday)

Application Deadline: 24 January 2027

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

We are looking for a full-time remote Internal Payroll Coordinator to manage and coordinate the company side of the payroll process and serve as the primary operational link between internal teams and our third-party payroll provider.

This role supports the full U.S. payroll cycle including payroll preparation and validation processing coordination payment execution reconciliation reporting and issue resolution.

The ideal candidate has hands-on U.S. payroll experience is detail-oriented organized comfortable working with numbers and large volumes of information and able to manage strict recurring deadlines.

This is a payroll coordination and control role that requires practical knowledge of U.S. payroll processes including federal state and local tax withholding.

Key responsibilities include:

Maintain and coordinate payroll-related employee and worker information.
Collect and validate time attendance pay changes bonuses reimbursements deductions tax information and payroll adjustments.
Follow up with supervisors and internal teams to ensure required payroll information is complete and approved.
Submit accurate and authorized payroll information within established deadlines.
Coordinate directly with the third-party payroll provider throughout each payroll cycle.
Review preliminary payroll reports and identify errors missing workers unusual amounts tax withholding issues and other discrepancies.
Coordinate corrections and prepare payroll for authorized management approval.
Monitor payroll execution and confirm that approved payroll has been processed.
Review and coordinate the resolution of failed rejected delayed or incorrect payments.
Reconcile completed payroll against approved source information and provider reports.
Maintain payroll reports approvals reconciliation records and supporting documentation.
Coordinate payroll-related employee and worker inquiries.
Assist with payroll accounting reporting periodic documentation and process improvements.

Requirements

Hands-on experience processing or coordinating U.S. payroll is required.
Working knowledge of U.S. federal state and local payroll tax withholding requirements.
Practical experience reviewing payroll information deductions adjustments tax withholdings payroll reports and payment results.
Experience identifying and resolving payroll discrepancies or coordinating corrections with a payroll provider.
Experience working with a third-party payroll provider or payroll processing system.
Strong numerical accuracy and attention to detail.
Ability to review payroll data and identify missing inconsistent or unusual information.
Good organizational reconciliation and problem-solving skills.
Ability to manage recurring payroll deadlines and follow up on outstanding requirements.
Strong written and verbal English communication skills.
Ability to coordinate professionally with employees managers internal departments and external service providers.
Ability to handle confidential payroll compensation banking tax and employee information responsibly.
Ability to work independently in a structured remote environment.
Comfortable using Microsoft Outlook OneDrive Microsoft 365/Office applications spreadsheets online collaboration tools and payroll timekeeping or accounting systems.

General accounting finance administration or data-entry experience alone does not satisfy the minimum qualification unless the candidate also has hands-on U.S. payroll experience.

Preferred Qualifications:

Educational background in Accounting Finance Business Administration or a related field.
Experience supporting U.S. payroll for a distributed or remote workforce.
Experience with payroll reconciliation payroll reports tax withholding and financial documentation.
Experience working with high-volume employee or worker records.
Experience using payroll timekeeping accounting or financial systems.

Benefits

Compensation negotiable based on experience and qualifications.
Fully remote work environment.
Structured payroll processes and clearly defined responsibilities.
Long-term opportunity within a growing organization.
Exposure to accounting payroll controls reconciliation and financial operations.
Opportunity to work across the full U.S. payroll cycle and apply existing payroll expertise.
Collaboration with Accounting HR Operations Management and external payroll providers.

Required Skills:

Hands-on experience processing or coordinating U.S. payroll is required. Working knowledge of U.S. federal state and local payroll tax withholding requirements. Practical experience reviewing payroll information deductions adjustments tax withholdings payroll reports and payment results. Experience identifying and resolving payroll discrepancies or coordinating corrections with a payroll provider. Experience working with a third-party payroll provider or payroll processing system. Strong numerical accuracy and attention to detail. Ability to review payroll data and identify missing inconsistent or unusual information. Good organizational reconciliation and problem-solving skills. Ability to manage recurring payroll deadlines and follow up on outstanding requirements. Strong written and verbal English communication skills. Ability to coordinate professionally with employees managers internal departments and external service providers. Ability to handle confidential payroll compensation banking tax and employee information responsibly. Ability to work independently in a structured remote environment. Comfortable using Microsoft Outlook OneDrive Microsoft 365/Office applications spreadsheets online collaboration tools and payroll timekeeping or accounting systems. General accounting finance administration or data-entry experience alone does not satisfy the minimum qualification unless the candidate also has hands-on U.S. payroll experience. Preferred Qualifications: Educational background in Accounting Finance Business Administration or a related field. Experience supporting U.S. payroll for a distributed or remote workforce. Experience with payroll reconciliation payroll reports tax withholding and financial documentation. Experience working with high-volume employee or worker records. Experience using payroll timekeeping accounting or financial systems.

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