I-Procurement Purchase Assistant (with Oracle I-proc exp)

Primary Responsibilities    

This role supports internal requesters and local affiliates by executing operational purchasing activities via Oracle iProcurement (I-Proc) for defined standard materials and services. The position ensures timely cost-efficient and compliant execution of purchase requests within the agreed scope and service levels including proactive communication with stakeholders.

Specific Responsibilities   

• At all times complies with the SGS Code of Integrity and Professional Conduct.
• Receives and validates purchase requests from internal requesters (e.g. via template or email) for standard materials and services in scope.
• Creates and submits purchase orders in Oracle I-Procurement (I-Proc) based on approved requests following defined catalog supplier and cost-center rules.
• Monitors open purchase orders follows up on confirmations and delivery dates with suppliers and/or local contacts and updates order status in I-Proc.
• Identifies delays missing confirmations or other issues in the supply process and initiates corrective actions in alignment with local stakeholders (e.g. alternative article escalation cancellation).
• Provides proactive status updates to the original requester regarding order placement expected delivery dates delays and applied countermeasures.
• Performs goods receipt posting in I-Proc / Oracle based on received and validated delivery notes ensuring correct quantities references and dates.
• Ensures that scanned delivery notes and related supporting documents are correctly stored in the defined SharePoint structure and are easily retrievable.
• Supports clarification of basic invoice discrepancies related to I-Proc orders in collaboration with local finance / AP and the requester.
• Adheres to internal standards policies and procedures and contributes to continuous improvement of the I-Proc purchasing process.

Qualifications :

• Bachelors degree required. 

• 1-2 years data entry and/or accounting / billing / purchasing experience strongly preferred. 

• Strong computer skills proficiency in Microsoft Office applications including Outlook Word and Excel. and Oracle i-proc.

• Good written and verbal communication skills in English (B2). 

Additional Information :

• Hybrid work arrangement may differ depending on affiliate country should be amenable to be onsite for 2 to 6 months.

Remote Work :

No

Employment Type :

Full-time