HR and Operations Administrator | AU | Hybrid
Job Location:
National Capital Region - Philippines
Monthly Salary:
Experience Required:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Provides broad administrative support across recruitment coordination HR onboarding office operations travel management and event logistics for an Australian client.
- Manages candidate communications including confirmations reminders follow-ups and general recruitment-related updates.
- Coordinates interview scheduling across different time zones ensuring candidates interviewers and internal stakeholders are aligned.
- Supports reference check coordination by sending requests chasing responses tracking completion and escalating delays when required.
- Assists with onboarding administration including forms induction schedules system access tickets checklist tracking and related documentation.
- Handles office management and operations administration including stock ordering based on minimum levels and reorder triggers.
- Communicates with suppliers gathers quotes and prepares basic invoice information for review and approval.
- Updates internal procedures checklists and administrative workflows to support consistency and accuracy.
- Coordinates courier bookings delivery tracking returns and related supplier or vendor communications.
- Provides calendar administration for recurring rhythm meetings and other scheduled business activities.
- Manages shared inbox triage by routing tagging logging and escalating messages based on priority and required action.
- Supports travel administration by arranging bookings based on written rules and preparing accurate itineraries.
- Manages travel changes updates schedules and communicates adjustments to relevant stakeholders.
- Coordinates event logistics including invites RSVP tracking run sheet drafts vendor emails and general event preparation.
- Requires strong communication skills high attention to detail proactive follow-up sound judgment and the ability to manage multiple administrative workflows with minimal supervision.
- Previous experience in HR administration recruitment support talent coordination or a similar administrative role.
- Strong communication skills with the ability to manage candidate supplier vendor and internal stakeholder communications professionally.
- Experience coordinating interviews confirmations reminders follow-ups reference checks and onboarding documentation.
- High attention to detail especially when managing forms checklists schedules system access requests supplier quotes invoices and travel details.
- Proactive and highly organised with the ability to anticipate needs follow up on pending items and keep tasks moving without being prompted.
- Able to work independently with minimal supervision while maintaining accuracy accountability and timely completion of tasks.
- Smart resourceful and capable of thinking through problems making sound decisions and escalating issues when required.
- Highly adaptable to AI initiatives new technologies automation tools and process improvements that support recruitment HR and administrative workflows.
- Strong calendar management and scheduling skills including the ability to coordinate meetings and interviews across different time zones.
- Comfortable managing shared inboxes routing messages tagging requests logging updates and escalating urgent matters appropriately.
- Able to follow written processes and business rules while also identifying opportunities to improve procedures checklists and workflows.
- Strong coordination skills across office administration supplier communication courier bookings delivery tracking travel arrangements and event logistics.
- Proficient in using Microsoft Office Google Workspace email platforms calendars spreadsheets and general admin or HR systems.
- Ability to handle multiple priorities in a fast-paced support role while maintaining professionalism confidentiality and accuracy.
- HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
- Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
- Employee Engagement Activities: Year-End Party Family Day Team Building and more!.
Required Skills:
What You Bring Were looking for someone with: Previous experience in HR administration recruitment support talent coordination or a similar administrative role. Strong communication skills with the ability to manage candidate supplier vendor and internal stakeholder communications professionally. Experience coordinating interviews confirmations reminders follow-ups reference checks and onboarding documentation. High attention to detail especially when managing forms checklists schedules system access requests supplier quotes invoices and travel details. Proactive and highly organised with the ability to anticipate needs follow up on pending items and keep tasks moving without being prompted. Able to work independently with minimal supervision while maintaining accuracy accountability and timely completion of tasks. Smart resourceful and capable of thinking through problems making sound decisions and escalating issues when required. Highly adaptable to AI initiatives new technologies automation tools and process improvements that support recruitment HR and administrative workflows. Strong calendar management and scheduling skills including the ability to coordinate meetings and interviews across different time zones. Comfortable managing shared inboxes routing messages tagging requests logging updates and escalating urgent matters appropriately. Able to follow written processes and business rules while also identifying opportunities to improve procedures checklists and workflows. Strong coordination skills across office administration supplier communication courier bookings delivery tracking travel arrangements and event logistics. Proficient in using Microsoft Office Google Workspace email platforms calendars spreadsheets and general admin or HR systems. Ability to handle multiple priorities in a fast-paced support role while maintaining professionalism confidentiality and accuracy.
