FacilitiesOffice Specialist

WHO WE ARE

Apex Fintech Solutions (Apex) powers innovation and the future of digital wealth management by building tech-forward solutions that help simplify automate and facilitate access to financial markets for all. Our robust suite of fintech software enables us to support clients such as Stash Betterment SoFi Webull and eToro amongst many others; collectively Apex powers access to the stock market for over 22 million end customers.

At Apex we are changing how the securities industry operates by reinventing the status quo which was manual slow and accessible only by the ultra-wealthy. Were digitizing and democratizing systems so that everyone has an opportunity to invest.

When youre at Apex you drive this change. Youre part of a global team with a clear vision: to be the trusted technology that powers the digital economy. Our offices in Austin Dallas Chicago New York Portland Belfast and Manila are home to over 1000 employees.

Together were shaping the future of financial innovation. Embrace change. Solve big. Win together. And be G.R.E.A.T. grit results empathy accountability and teamwork with Apex.

Were proud to be recognized for the innovative work we do the purpose-driven nature of our work and the collaborative culture weve created. Here are just a few of the many awards weve recently received:

Best Places to Work

- Presented by BuiltIn

WealthTech of the Year

2025- Presented by US FinTech Awards

The Worlds Top 250 Fintech Companies

2024- Presented by CNBC

ABOUT THIS ROLE

Apex Fintech Solutions Philippines Hybrid: 4 days onsite 1 day remote PH business hours

At Apex Fintech Solutions we believe a well-run workplace is foundational to great work. Were looking for aFacilities Specialistto help elevate theemployee and guest experienceby owning the day-to-day operations upkeep and continuous improvement of ourManila office in BGC.

This role is ideal for someone who is highly organized service-oriented and thrives in a fast-moving environment. As a newer office in a growth phase youll bring anentrepreneurial mindset strong execution and the ability to work independently while partnering closely with senior leaders global colleagues vendors and building management. Youll also handle sensitive information with discretion and professionalism.

WHAT YOULL DO:

You will coordinate and facilitate operational activities to ensure the office runs smoothly and efficiently delivering consistently high levels of service to employees clients stakeholders and visitors.

Office Operations & Facilities Management

• Oversee the daily running of the Manila office ensuring a welcoming functional and well-maintained workplace.

• Liaise with building administration and facility teams to resolve maintenance issues quickly and proactively.

• Monitor office space utilization and prepare reports based on relevant data.

• Manage resource allocation scheduling and general office support needs.

• Serve as a point of contact for overseas colleagues coordinating with the Manila site.

Vendor Budget & Procurement Management

• Prepare and manage the facilities/office operations budget driving value and cost efficiency with suppliers and contractors.

• Handle procurement ordering and replenishment of office supplies and pantry needs.

• Maintain stock and equipment inventories and coordinate equipment requests.

• Manage invoice resolution and ensure timely and accurate processing of office expenses.

Workplace Experience & Communications

• Plan and support office events meetings and site initiatives.

• Maintain and update the site intranet page with relevant office guidelines and resources.

• Post timely updates and announcements via internal messaging platforms.

Health Safety & Compliance

• Ensure Health & Safety standards are upheld and applicable legal requirements are followed.

• Act as the appointedFirst Aid representativefor the site (training can be provided if needed).

Community & Philanthropy

• Organize philanthropic efforts throughout the year by researching selecting and partnering with suitable charities.

Additional Support

• Handle ad hoc queries and issues as they arisecalmly efficiently and with a solutions-first mindset.

WHAT YOULL NEED TO SUCCEED:

• At least 3 years of proven experience in facilities office operations workplace services or a similar role

• Strong administrative organizational and time-management skills

• Excellent communication and interpersonal skills; able to build trust across all levels

• High integrity and discretion when handling confidential information

• Resourceful proactive and able to work independently with minimal supervision

• High attention to detail and a strong service mindset

• Strong IT skills (comfortable using collaboration tools spreadsheets and internal systems)

• Diplomatic tactful and professional under pressure

• A solid standard of education (degree preferred but not required with relevant experience)

WORK ENVIRONMENT

• Hybrid setup:4 days onsite inBGC Manila 1 day remote

• Working hours:aligned withPhilippines business hours

#Facilities #Office #mid-level #full-time #LI-JO1 #APEX-PH #APEX

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Our Rewards

We offer a robust package of employee perks and benefits including a market-leading salary with an annual bonus 20 days of vacation leave plus regular and special non-working holidays and a training and development budget. Our benefits also cover private health insurance for medical and dental as well as life insurance. We emphasize work-life balance with flexible working hours parental leave a modern city center office and a hybrid work schedule that allows for greater flexibility by partially working from home. Additional perks include monthly team lunch-outs unlimited drinks and snacks and company recognition & rewards.

EEO Statement

Apex Fintech Solutions is an equal opportunity employer that does not discriminate on the basis of race color religion sex (including pregnancy sexual orientation and gender identity) national origin age disability veteran status marital status or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.

Disability Statement

Apex Fintech Solutions is committed to creating an inclusive and accessible workplace for all candidates including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process please submit your request via the Candidate Accommodation Requests Form. We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.