Facilities and Admin Specialist

The Facilities and Admin Specialist support the Facilities Manager in overseeing the daily operations of facilities office administration maintenance safety and vendor management. This role ensures that all workspaces are safe functional efficient and aligned with company standards. The position also supervises administrative staff and drives improvements in facility processes policies and services.

Key Responsibilities

Facilities Management

• Assist in planning coordinating and supervising facility operations across all office locations.

• Monitor building systems (HVAC electrical plumbing security fire safety) and coordinate repairs and preventive maintenance

• Oversee cleanliness sanitation and workplace safety standards.

• Support space planning office layout changes and workplace optimization initiatives.

• Assist with inspections compliance audits and government regulatory requirements.

• Annual renewal of government regulatory permits.

• Oversee and assess IFM teams performance and KPI.

• Project management for minor and major facility improvement/ renovation works.

• Monitoring of monthly utilities consumption.

Administrative Management

• Oversee asset inventory and procurement of administrative materials.

• Monitoring of monthly supplies consumption.

• Billing invoice processing.

• Ensure proper documentation keeping and adherence to administrative policies.

• Cafeteria Management.

Vendor & Contract Management

• Support selection and management of suppliers service providers and contractors.

• Monitor service contracts for renewal.

• Review invoices validate service delivery and recommend cost-saving initiatives.

Health Safety & Security

• Collaboration with Health and Safety team for implementation of safety policies emergency procedures and disaster preparedness plans.

• Collaboration with Health and Safety team for the safety drills in compliance with occupational safety standards.

• Support the monitoring of building access security systems and incident reporting.

Budgeting & Reporting

• Assist in preparing the facilities and admin budget and monitoring expenses.

• Maintains and update budget utilization tracker.

• Project Tracker monitoring and update.

Qualifications

• Must have a Bachelors degree in Engineering (Mechanical Electrical Civil Engineering or related field.

• 23 years experience in BPO facilities management building maintenance or property operations.

• Strong knowledge of Mechanical electrical and structural systems.

• Excellent communication and organizational skills.

• Proficiency in MS Office and facility management software (an advantage).

When you join our team:

• Well empower you to learn and grow the career you want.
• Well recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team well support you in shaping the future you want to see.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider helping people make their decisions easier and lives better. To learn more about us visit is an Equal Opportunity Employer

At Manulife/John Hancock we embrace our diversity. We strive to attract develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment retention advancement and compensation and we administer all of our practices and programs without discrimination on the basis of race ancestry place of origin colour ethnic origin citizenship religion or religious beliefs creed sex (including pregnancy and pregnancy-related conditions) sexual orientation genetic characteristics veteran status gender identity gender expression age marital status family status disability or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process contact .