Executive VA

Position Title: Executive Virtual Assistant

Location: Remote

Type of Employment: Full-time

Salary Range: TBA

Job Summary:

We are seeking an exceptional Executive Assistant to support a fast-paced entrepreneur coach speaker and events business operating within the personal development leadership manifestation and transformation space. This is a high-level support role designed for someone who thrives in dynamic environments values structure and systems and can confidently manage multiple moving parts with professionalism efficiency and precision.

You will play a key role in ensuring smooth operational flow across calendars client communication events travel systems launches and backend business management. The ideal candidate is proactive tech-savvy highly organised calm under pressure and passionate about personal growth and continuous self-development. You must be able to seamlessly shift between recurring tasks and fast-moving priorities while maintaining exceptional execution standards.

Key Responsibilities:

Executive & Administrative Support

• Manage calendars scheduling appointments and rescheduling
• Coordinate meetings Zoom calls workshops and speaking engagements
• Organise domestic and international travel arrangements and itineraries
• Manage inboxes communications and operational priorities
• Maintain accurate records systems and documentation
• Support daily business operations and workflow management
• Anticipate needs and proactively resolve issues

Client Communication & Coordination

• Liaise professionally with clients regarding scheduling and appointments
• Support onboarding and client communication processes
• Ensure a premium client experience with timely and professional communication
• Maintain confidentiality and high attention to detail in all interactions

Systems & Technology Management

• Build and manage workflows inside Go High Level (GHL)
• Create landing pages automations funnels forms and campaigns
• Manage CRM systems and client databases
• Use ClickUp (or similar tools) for task and project management
• Support continuous system optimisation and process improvement

Event & Retreat Coordination

• Coordinate retreats workshops masterminds online events and luxury experiences
• Manage event logistics schedules timelines and communications
• Support both online and in-person event execution
• Assist with attendee coordination planning and preparation
• Opportunity to attend and support international retreats and events

Requirements & Qualifications:

• Experience: Minimum 2 years experience as an Executive Assistant supporting a coach entrepreneur speaker or high-performance business
• Experience working in fast-paced environments with shifting priorities
• Proven experience coordinating events retreats workshops or masterminds
• Strong ability to manage multiple projects and deadlines simultaneously

Technical Skills

• Highly proficient in Go High Level (GHL)
• Ability to independently build workflows automations funnels and landing pages
• Experience with ClickUp or similar project management tools
• Strong proficiency in Google Workspace Zoom Canva Slack and digital business systems
• Fast learner with strong technical adaptability

Personal Attributes

• Exceptional organisation and time management skills
• Proactive solution-oriented mindset
• Strong communication and interpersonal skills
• Calm and composed under pressure
• High attention to detail and execution quality
• Reliable trustworthy and accountable
• Self-motivated with ability to work independently
• Positive get it done attitude
• Flexible and adaptable to changing priorities
• Passion for personal development mindset and leadership

Bonus Skills:

• Experience in coaching personal development or transformation industries
• Social media or content coordination experience
• Canva or basic design skills
• Copywriting or marketing experience
• Experience supporting online launches or digital programs

• Applicants must submit a DISC Profile as part of the application process
• Must be willing to support retreats and live event coordination
• Opportunity to attend and assist at international retreats and events throughout the year

Benefits:

• Permanent Work from home
• Great team of smart people in a friendly and open culture
• Real responsibilities and challenges in a fast-evolving company
• 7-14 days annual leave credits

Submission Instructions:

• You can directly send your application in: your resume in PDF Format and make sure to include your tools & software proficiency.