Executive Operations Specialist
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Job Summary
Executive Email Management: Manage the CEOs inbox by monitoring incoming emails prioritizing messages and drafting or responding to communications as needed.
Administrative Support: Handle various administrative tasks prepare reports conduct research and assist with other executive requirements.
Communication Management: Respond to inquiries through phone calls chats emails and other communication channels in a professional and timely manner.
Calendar and Meeting Coordination: Manage the CEOs calendar schedule appointments coordinate meetings and ensure commitments are properly organized.
Executive and Operational Support: Assist with day-to-day executive and operational tasks to ensure smooth business operations.
Task and Deadline Management: Coordinate assignments monitor progress and follow up with relevant individuals to ensure deadlines and priorities are met.
End-to-End Recruitment: Facilitate the entire recruitment process including job posting candidate sourcing application screening interview coordination candidate communication and recruitment follow-ups.
Human Resources Support: Assist with various HR functions including employee coordination documentation onboarding and other HR-related administrative tasks as required.
- At least 2 years of experience as an Executive Assistant or in a similar administrative operational or executive support role.
- B2-level English proficiency or higher with strong verbal and written communication skills.
- A masters degree in any of the following fields:
- Information Technology
- Business Administration
- Accounting
- A closely related field in business management or administrative operations
- Highly resourceful proactive and analytical with strong problem-solving critical-thinking and decision-making skills.
- Excellent organizational multitasking and time-management abilities.
- Strong attention to detail and the ability to handle confidential and sensitive information with discretion.
- Ability to work independently take initiative and manage competing priorities effectively.
- Willingness and flexibility to work on weekends when necessary.
Required Skills:
At least 2 years of experience as an Executive Assistant or in a similar role B2 level English proficiency or higher both verbal and written Must have a Masters degree in any of the following: Information Technology Business Administration Accounting or a closely related field in Business or Administrative Operations Must be highly intelligent resourceful and proactive with strong problem-solving and decision-making skills Excellent organizational and time-management skills Strong attention to detail and ability to handle confidential information Must be willing to work on weekends when needed
Required Education:
Must have a Masters degree in any of the following:Information TechnologyBusiness AdministrationAccounting
