Executive Assistant Specializing in Finance (Remote)

This is a remote position.

At Outsource Access we help growing commercial construction leaders streamline operations and reclaim executive time. We dont just process paperwork and balance bookswe make sure executive communications run smoothly financial workflows stay airtight and high-stakes proposals are executed with total precision.

• Bringing Order to Communications: Reclaim control over a complex high-volume multi-account inbox clearing backlogs and implementing a rapid-find organizational system so leadership never misses an urgent priority.
  

• Protecting the Bottom Line: Modernize and professionalize company invoicing through QuickBooks auditing projects against outstanding orders and eliminating revenue leaks before they happen.
  

• Winning High-Stakes Contracts: Spearhead the end-to-end administrative execution of 40 page government and county RFP bids tracking procurement deadlines and ensuring 100% compliance on every submission.
  

• Building Scalable Systems: Partner directly with leadership and platform consultants to create standard operating procedures documentation and operational infrastructure that power long-term company growth.
  

• A Strategic Assertive Thinker: You are confident forward-thinking and ready to speak up when you spot a better more efficient way to get things done.
  

• Meticulous Under Pressure: You possess eagle-eyed attention to detail capable of dissecting complex legal documents and government contracts without letting a single requirement slip.
  

• Autonomous & Accountable: You operate with ownership and discipline keeping the administrative machine running seamlessly while leadership is out on job sites or in executive meetings.
  

• Tech-Savvy: You bring intermediate to advanced mastery of QuickBooks sharp Microsoft Office skills (Excel Word Outlook) Dropbox organization expertise and comfort using AI tools like ChatGPT or Gemini to accelerate your workflow.
  

• Your Home Office: You have a dedicated quiet remote workspace with a reliable PC/laptop setup and a stable high-speed internet connection capable of supporting full-time EST business hours.
  

Your Wellness & Security

Health & Wellness Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

Security for the What Ifs: Our Group Life Insurance benefit gives you added protection because your future (and your familys) deserves a safety net.

Time to Recharge Guilt-Free: We support your well-being with paid leave credits that allow you to rest reset and show up as your best self at work and at home.

Support You Can Count On: We take care of all government-mandated benefits so everything is handled properly and on time.

Your Financial Rewards

Performance Incentives: Bring results and youll see it rewarded. Simple as that.

Premium Pay: When you put in the time we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.

13th Month Pay: A well-earned bonus to celebrate the results of your years effort.