Executive Assistant & Social Media Virtual Assistant

This is a remote position.

Virtual Rockstar is hiring a full-time Executive Assistant & Social Media Virtual Assistant on behalf of a growing outpatient physical therapy practice.

This role is primarily an executive assistant role taking ownership of recurring administrative tasks reporting HR support and staff accountability functions that are currently consuming leaderships time. As a secondary function this VA will manage the practices social media presence create content and support website management to help grow the brand online.

This is an excellent opportunity for a highly organized proactive VA who thrives on owning tasks end-to-end and wants to make a real impact helping a mission-driven healthcare practice run more efficiently while also growing its visibility.

About Our Client

Our client is Alliance Physical Therapy a community-based patient-focused outpatient private practice committed to serving patients with excellence and compassion. They believe that creating meaningful relationships with patients is what truly sets them apart building a culture of trust where everyone can succeed.

Their culture is built on the values of:

• Excellence
  

• Compassion
  

• Meaningful Relationships
  

• Trust
  

• Accountability
  

Key Responsibilities

Executive & Administrative Support Primary Focus

• Manage and coordinate leadership calendars and scheduling
  

• Generate and organize KPI reports and data assessments using Google Sheets/Excel
  

• Handle research information gathering and vendor management tasks
  

• Track and manage staff PTO compliance training and continuing education requirements
  

• Monitor plan of care compliance and flag items requiring follow-up
  

• Hold staff accountable for completing reports and administrative responsibilities on time
  

• Create and maintain Standard Operating Procedures (SOPs) and training tools
  

• Support task and project coordination across the leadership team
  

• Set reminders and manage online purchases or recurring administrative needs
  

• Assist with job postings on Indeed and LinkedIn review incoming applicants and conduct basic phone screening before passing qualified candidates to leadership
  

• Support basic onboarding processes for new hires
  

• Prepare documents and support time management for the two business owners
  

Social Media & Marketing Secondary Function

• Create plan and schedule content across social media platforms (LinkedIn and others currently in use)
  

• Manage and grow the practices social media presence with consistent engaging posts
  

• Respond to comments messages and inquiries across social platforms
  

• Hold staff accountable for contributing content and meeting social media expectations
  

• Manage website updates and general website maintenance
  

• Support basic SEO awareness and help build on existing SEO efforts already in place
  

• Track social media performance and provide analytics reports to leadership
  

• Create content using Canva or similar design tools
  

Tools & Systems

• Google Workspace (Gmail Docs Sheets Drive)
  

• Prompt (EHR)
  

• Weave (Communications)
  

• Fathom (Meeting Notes)
  

• Medbridge (Continuing Education)
  

• Thryv (Current Marketing Platform transitioning)
  

• ADP (Payroll/HR)
  

• Indeed & LinkedIn (Recruitment)
  

• Canva or equivalent design tools
  

Requirements

• Proven executive assistant or administrative background with experience supporting business owners or leadership teams
  

• Highly organized detail-oriented and able to manage multiple priorities and deadlines independently
  

• Experience with data entry KPI reporting and Google Sheets/Excel
  

• Comfortable with basic HR and recruitment support tasks including job posting applicant screening and onboarding
  

• Experience in social media management and content creation is required
  

• Proficient in Canva or similar design platforms
  

• Excellent written and verbal English communication skills
  

• Proactive resourceful and able to bring ideas and suggestions to leadership without being prompted
  

Non-Negotiables

• Task-oriented and highly organized must be able to own tasks end-to-end
  

• Punctual with deadlines and comfortable holding others accountable
  

• Proactive communicator who surfaces issues and solutions not just problems
  

• Experienced in both executive/administrative support and social media content creation
  

• Excellent English communication skills written and verbal
  

Benefits

• Competitive salary commensurate with experience.
  

• Opportunities for professional development and growth.
  

• Work in a dynamic and supportive team environment.
  

• Make a meaningful impact by helping to build and strengthen families across the Globe