Executive Assistant (PropertyReal Estate)

Role: Executive Assistant

Priority Location: Philippines

Working hours: 40 hours a week

Type of contract: Independent Contractor

Type of job: Remote

Start date: ASAP

About the Company: New Jersey growing real estate company.

About the Role: We are seeking a highly organized analytical and proactive Executive Assistant to support the management of our real estate client operations and select personal tasks. This person will help keep day-to-day operations running smoothly behind the scenes with a particular focus on Airbnb property support administrative coordination and light personal assistance.

The ideal candidate is independent resourceful and comfortable solving problems with minimal supervision. Strong English communication skills are essential. A background in STEM analytics or another quantitatively oriented field is strongly preferred.

Key Responsibilities

• Support the management of multiple Airbnb properties behind the scenes
• Coordinate and track operational tasks related to short-term rentals
• Communicate asynchronously with owners contractors or service providers as needed
• Assist with light personal support tasks such as grocery order management and related admin
• Organize information follow up on action items and ensure tasks are completed on time
• Identify and resolve issues independently where possible
• Maintain accuracy discretion and responsiveness across all assigned work
• Help streamline recurring processes and improve operational efficiency

Required Qualifications

• 15 years of professional experience in an administrative executive assistant operations or related role
• Strong written and verbal English communication skills
• Highly analytical and comfortable with problem-solving
• Demonstrated ability to work independently and prioritize tasks
• Coachable eager to learn and receptive to feedback
• Comfortable working asynchronously and with flexible hours
• Strong attention to detail and follow-through

Preferred Qualifications

• Background in STEM mathematics engineering economics analytics or a similar field
• Experience supporting real estate operations or short-term rental management
• Spanish language skills a plus but not required
• Prior experience in a remote or internationally distributed team

Ideal Candidate Profile

• Young coachable and capable of growing with the role
• Comfortable handling a mix of business and personal support tasks
• Analytical enough to work independently and make sound decisions
• Warm professional and easy to communicate with
• Reliable and consistent even when workload varies from week to week

Why This Role

• This is a great opportunity for someone who enjoys being a trusted right hand working across both business and personal support and contributing meaningfully to a growing real estate operation.