Executive Assistant & Podcast Production Specialist (AO-14003)
Job Location:
Manila - Philippines
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
This is a remote position.
About Access Offshoring
Access Offshoring partners with Australian and US clients to build high-performing offshore teams in the Philippines. We create meaningful career opportunities for experienced professionals and match them with clients where they can make a genuine impact and grow over time.
Company
The client is a boutique executive coaching practice supporting career-driven leaders entrepreneurs and high performers through coaching a podcast weekly newsletter signature program and active client practice. The team is small supportive thoughtful and values intentional work.
Overview
We are seeking a full-time Executive Assistant & Online Production Specialist to support executive admin content editing online publishing client coordination and the growing use of AI tools. This is a long-term role for someone ready to take ownership keep learning contribute thoughtful ideas and grow with the business.
Key Responsibilities
Business Owner Support 25%
Support CEO with inbox calendar tasks project tracking and operational follow-through
Help protect priorities anticipate needs and keep the business organized behind the scenes
Support basic payment tracking invoice follow-up and client system updates
Content Editing & Publishing Support 25%
Review newsletters blog posts podcast materials social captions and client-facing content before publishing
Edit and proofread for tone formatting consistency US English accuracy and Ritas brand voice
Help turn Ritas ideas draft notes or basic video/content concepts into polished written materials
Podcast Newsletter & Online Publishing 25%
Coordinate podcast timelines deadlines show notes episode descriptions release steps and communication
Build format schedule and publish newsletters blog posts and related content
Support light website/comment moderation and help ensure content is released accurately and on-time
Client Management & Coaching Support 25%
Manage coaching calendar logistics session scheduling prep forms session materials and follow-up items
Support smooth onboarding for new program members
Serve as a warm professional first point of contact for day-to-day client questions
Skills & Experience Required
35 years of experience managing an executive or CEO inbox calendar operational/admin tasks and task follow-through for AU or US businesses
35 years of writing editing proofreading and detail-oriented content review experience for podcast newsletter blog or social content publishing
Excellent written and spoken English with ability to maintain tone accuracy formatting and brand voice
Confident using Google Suite products including Gmail and other common operational platforms
Comfort learning new technology quickly using help docs and troubleshooting independently before escalating
AI experience or strong curiosity and ability to learn and apply AI tools quickly including AI workflow support
Demonstrated professionalism discretion and experience handling confidential or sensitive business information
Strong ownership mindset around content quality client communication and deadlines
High attention to detail and accuracy
Nice to Have
US client experience preferred
Experience supporting a founder or small business and completing light invoicing
Coaching consulting wellness or professional services experience
Experience with Canva ClickUp Kit/ConvertKit Dubsado ChatGPT Claude or website/blog publishing tools
Growth Potential
This is a long-term role with room to grow as the company grows aggressively. The client plans to invest in the right persons growth skill development and overall well-being with the opportunity to take on more ownership across content production client support and AI-supported work over time.
Working Hours
This is a full-time 40-hour/week MondayFriday with crossover across US Central and AEST business hours.
Target schedule: 2:00 PM 10:00 PM US Central Time / 3:00 AM 11:00 AM PH Time. Hours may occasionally flex for business needs as the teammate becomes more established and independent in the role.
Ideal Candidate
The ideal candidate is organized proactive reliable resourceful and confident working autonomously with guidance when needed. They should be warm professional and excited to become a trusted part of a small supportive team.
Here at Access Offshoring we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are comm itted to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace so Access Offshoring offers a complete work from home model. Yep thats right 100% work from home. But wait theres more. Here are just some of our benefits:
Work from Home Allowance
HMO for you and a dependent
20 Days Annual Leave AND 5 Days Sick Leave
Government Benefits and 13th Month Pay
Computer Equipment
Opportunities for growth
Competitive Salary
Required Skills:
Key Responsibilities Business Owner Support 25% Support CEO with inbox calendar tasks project tracking and operational follow-through Help protect priorities anticipate needs and keep the business organized behind the scenes Support basic payment tracking invoice follow-up and client system updates Content Editing & Publishing Support 25% Review newsletters blog posts podcast materials social captions and client-facing content before publishing Edit and proofread for tone formatting consistency US English accuracy and Ritas brand voice Help turn Ritas ideas draft notes or basic video/content concepts into polished written materials Podcast Newsletter & Online Publishing 25% Coordinate podcast timelines deadlines show notes episode descriptions release steps and communication Build format schedule and publish newsletters blog posts and related content Support light website/comment moderation and help ensure content is released accurately and on-time Client Management & Coaching Support 25% Manage coaching calendar logistics session scheduling prep forms session materials and follow-up items Support smooth onboarding for new program members Serve as a warm professional first point of contact for day-to-day client questions Skills & Experience Required 35 years of experience managing an executive or CEO inbox calendar operational/admin tasks and task follow-through for AU or US businesses 35 years of writing editing proofreading and detail-oriented content review experience for podcast newsletter blog or social content publishing Excellent written and spoken English with ability to maintain tone accuracy formatting and brand voice Confident using Google Suite products including Gmail and other common operational platforms Comfort learning new technology quickly using help docs and troubleshooting independently before escalating AI experience or strong curiosity and ability to learn and apply AI tools quickly including AI workflow support Demonstrated professionalism discretion and experience handling confidential or sensitive business information Strong ownership mindset around content quality client communication and deadlines High attention to detail and accuracy Nice to Have US client experience preferred Experience supporting a founder or small business and completing light invoicing Coaching consulting wellness or professional services experience Experience with Canva ClickUp Kit/ConvertKit Dubsado ChatGPT Claude or website/blog publishing tools Growth Potential This is a long-term role with room to grow as the company grows aggressively. The client plans to invest in the right persons growth skill development and overall well-being with the opportunity to take on more ownership across content production client support and AI-supported work over time. Working Hours This is a full-time 40-hour/week MondayFriday with crossover across US Central and AEST business hours. Target schedule: 2:00 PM 10:00 PM US Central Time / 3:00 AM 11:00 AM PH Time. Hours may occasionally flex for business needs as the teammate becomes more established and independent in the role. Ideal Candidate The ideal candidate is organized proactive reliable resourceful and confident working autonomously with guidance when needed. They should be warm professional and excited to become a trusted part of a small supportive team.
