Executive Assistant & Operation Manager
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Job Summary
This is a remote position.
About the role
Were a fast-moving multi-business enterprise with a fast-paced marketing department that runs an international operation. Were looking for a highly motivated Executive Assistant & Operation Manager to work directly with the CTO and the Head of Marketing. Youll keep priorities people and projects coordinated from the CTOs daily agenda to campaigns and creative work and help the business hit its goals on a variety of technology and marketing related projects.
What youll do
Manage the CTOs calendar inbox and priorities and prepare notes reports and documents
Coordinate daily activities across the marketing team so priorities and deadlines are clear
Plan assign and follow up on tasks campaigns and projects until theyre delivered
Coordinate high-level creative work (videos ads designs) and technology infrastructure development
Track progress against goals and KPIs and report status to leadership
Run meetings and check-ins across time zones and follow up on action items
Spot bottlenecks early solve them and keep processes documented
What were looking for
Proven experience supporting an executive running operations or coordinating projects and people ideally in marketing/technology or a fast-paced environment
Excellent written and spoken English
Strong organization and attention to detail with a track record of owning work end to end
Comfortable with Google Workspace project management tools CRM platforms and AI tools
Comfortable working with people from different countries and cultures
Self-driven proactive and reliable looking for a long-term role
Degree in a business engineering IT or other technical field preferred
Requirements
Full-time and exclusive to this role working US time zone hours
On camera on Zoom throughout the workday
Fixed quiet workspace with a laptop at least one additional screen webcam and reliable internet with backup
How to apply
Send your resume and a 12 minute video recorded on the laptop and camera youll work from. Just have the link to your video attached to the resume. In the video tell us:
1. Who you are and which role youre applying for.
2. Why do you think you would be good for this role.
3. What relevant experiences you had in the past and what sets you aprt.
Applications without a video will not be considered.
Required Skills:
Proven experience supporting an executive running operations or coordinating projects and people ideally in marketing/technology or a fast-paced environment Excellent written and spoken English Strong organization and attention to detail with a track record of owning work end to end Comfortable with Google Workspace project management tools CRM platforms and AI tools Comfortable working with people from different countries and cultures Self-driven proactive and reliable looking for a long-term role Degree in a business engineering IT or other technical field preferred
Required Education:
At least Senior High School graduate
