Executive Assistant

We are seeking a highly organized proactive and resourceful Executive Assistant to provide comprehensive support to the CEO across four active businesses. This role requires exceptional organizational skills strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.

• Manage the CEOs daily schedule calendar and appointments across multiple businesses.
• Coordinate meetings travel arrangements and business communications.
• Organize projects tasks and deadlines using Asana.
• Utilize Microsoft Office and AI productivity tools to create documents reports presentations and streamline workflows.
• Handle emails administrative tasks and follow up on action items.
• Conduct online research and assist with special projects as needed.
• Maintain accurate records and ensure smooth day-to-day business operations.

• Proven experience as an Executive Assistant Virtual Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite Asana and AI productivity tools (e.g. ChatGPT Microsoft Copilot or similar).
• Excellent organizational time management and multitasking abilities.
• Strong written and verbal English communication skills.
• Ability to work independently prioritize tasks and maintain confidentiality.
• Detail-oriented with strong problem-solving skills.

• Monday to Thursday
• 10:00 AM 4:00 PM (Clients Time Zone)

We are looking for the best-qualified candidate regardless of location with a strong focus on skills professionalism and the ability to effectively support executive-level operations.