Executive Assistant

Job Title: Executive Assistant
Location: Remote
Work Shift: Flexible with some US overlap preferred
Working Hours: Part-time (with potential to expand into full-time)

Job Description:

We are seeking an Executive Assistant to support the founders with day-to-day administrative coordination scheduling communication management and recurring operational tasks.

This role is designed to remove smaller but high-frequency tasks that interrupt the founders workflow and focus. The ideal candidate should be highly organized responsive detail-oriented and comfortable handling ongoing executive support responsibilities with minimal oversight.

The role will primarily focus on inbox management calendar coordination meeting scheduling team follow-ups presentation support and general administrative execution. This is not a heavy operations or analytical role. The ideal hire should excel at organization communication reliability and follow-through.

Strong Google Slides and presentation formatting ability is important as this role will also support deck preparation and presentation coordination.

Key Responsibilities:

Executive & Administrative Support

• Manage calendars scheduling and meeting coordination for the founders

• Coordinate meetings follow-ups and scheduling across internal and external stakeholders

• Assist with inbox organization and email management

• Support recurring administrative and operational tasks

• Help maintain organized workflows and task follow-through

Team Coordination & Communication

• Coordinate across team members to ensure tasks meetings and deliverables remain aligned

• Follow up on action items and scheduling needs

• Support communication flow between founders and team members

• Help reduce operational bottlenecks through proactive coordination

Presentation & Documentation Support

• Build format and update presentations using Google Slides

• Assist with presentation organization formatting consistency and visual cleanup

• Support preparation of decks meeting materials and internal documents

• Maintain organized documentation and shared resources

Workflow & Organizational Support

• Help prioritize and organize recurring operational tasks

• Maintain accurate records notes and scheduling visibility

• Support lightweight project coordination and administrative follow-through

• Assist with general virtual assistant responsibilities as needed

Qualifications:

Required

• 2 years of executive assistant virtual assistant or administrative support experience

• Experience supporting founders executives or small business leadership teams

• Strong calendar management scheduling and inbox coordination experience

• Experience coordinating meetings follow-ups and team communication

• Experience supporting founder-led or fast-growing consumer brands

• Strong proficiency with Google Slides and presentation formatting

• Strong written communication and organizational skills

• High attention to detail and strong follow-through

• Ability to manage multiple recurring tasks simultaneously

• Comfortable working independently in a remote environment

• Strong responsiveness and reliability in day-to-day communication

Preferred

• Experience using productivity and task management tools such as Asana ClickUp or similar platforms

• Familiarity with lightweight project coordination workflows

• Experience formatting client-facing presentations or internal business materials