Executive Assistant Marketing

This is a remote position.

Company: TeamFicient

Location: Remote

Employment Type: Part-Time (30-Day Trial Period)

Salary Range: TBD

Work Schedule: Part-TimeTime Range: TBD

Working Hours: TBD

Days Off: TBD

What We Are Looking For

We are looking for a skilled organized and proactive Bilingual Administrative Assistant (English/Spanish) to provide direct administrative and creative support to the leadership team of a marketing agency.

We are seeking someone who is detail-oriented dependable and comfortable managing daily administrative tasks handling email correspondence coordinating client follow-ups and communicating with printing vendors. The ideal candidate should also be capable of assisting with presentations promotional mock-ups and other creative materials as needed.

The ideal candidate should have excellent communication and organizational skills be proficient in project management and design tools and be able to manage multiple responsibilities efficiently. Previous experience working in a marketing agency or print shop is highly desirable.

Key Responsibilities

• Manage daily administrative tasks and provide direct support to the agencys leadership team.
  

• Monitor and organize email inboxes manage correspondence and ensure timely responses.
  

• Coordinate client follow-ups and maintain professional communication with clients and business contacts.
  

• Communicate with printing vendors to request quotes confirm pricing and coordinate project requirements.
  

• Review design files and verify print specifications including dimensions resolution bleed and other print quality requirements.
  

• Coordinate print production timelines and follow up with vendors regarding project status and delivery.
  

• Create and edit presentations promotional mock-ups and marketing materials as required.
  

• Provide design assistance and backup support using Canva Adobe Express or Adobe Creative Suite.
  

• Assist with preparing visual materials for client presentations proposals and promotional campaigns.
  

• Use ClickUp to organize tasks manage deadlines and track project progress.
  

• Prepare update and maintain spreadsheets documents and presentations using Microsoft Excel Word and PowerPoint.
  

• Maintain organized digital files project documentation and administrative records.
  

• Support additional administrative and creative tasks to ensure smooth day-to-day operations.
  

Required Qualifications

• Bilingual proficiency in English and Spanish both written and verbal.
  

• Previous experience in an administrative assistant virtual assistant or similar support role.
  

• Proficiency in ClickUp for task management and project coordination.
  

• Experience with Canva and Adobe Express or Adobe Creative Suite.
  

• Proficiency in Microsoft Excel Word and PowerPoint.
  

• Strong email management and client follow-up skills.
  

• Excellent written and verbal communication skills.
  

• Strong organizational skills and attention to detail.
  

• Ability to multitask prioritize responsibilities and meet deadlines.
  

• Strong problem-solving skills and the ability to work independently.
  

• Professional communication skills when dealing with clients vendors and internal team members.
  

Preferred Qualifications

• Previous experience working in a marketing agency advertising agency creative studio or print shop.
  

• Familiarity with print production processes print-ready file preparation and quality specifications.
  

• Experience communicating with printing vendors and coordinating quotes and production requirements.
  

• Experience creating presentations promotional mock-ups and marketing collateral.
  

• Familiarity with marketing project workflows and creative production processes.
  

• Experience supporting business owners executives or small leadership teams.
  

• Ability to provide flexible administrative and creative support based on business needs.