Executive Assistant

Executive Assistant / Investor Relations Associate

Role: Executive Assistant

Priority Location: South Africa Philippines and LATAM

Working Hours: Preferably 9:00am5:00/6:00pm UK time. 9-hour block of coverage and specifically values the 34 hour overlap in the morning for real-time collaboration

Salary Range: USD 20003000/month - possibility of going up to $4000/month for a more senior hire.

Type of contract: Independent Contractor

Type of job: Remote

About the Role

We are seeking a highly capable Executive Assistant / Investor Relations Associate to support a fast-moving investment executive managing a venture capital firm private credit business and a diverse personal investment portfolio. This role is best suited for someone who thrives in a high-volume high-responsibility environment and is comfortable acting as an extension of the principal across investor communications follow-ups and day-to-day operational coordination.

This is not a traditional administrative role. The ideal candidate will be proactive highly organized and confident handling investor-facing communication following up on action items and ensuring key materials and updates are sent promptly and accurately.

Key Responsibilities

• Support the principal across executive assistance and investor relations needs
• Draft send and manage professional email correspondence with investors portfolio companies and other stakeholders
• Follow up on action items from meetings and ensure nothing falls through the cracks
• Organize and distribute investment materials links and documents after calls
• Assist with communication around fundraising and ongoing investor outreach
• Help maintain momentum across a busy continuously moving meeting schedule
• Provide light scheduling support as needed
• Work closely with the principal to learn communication preferences and tone

What Were Looking For

• Mid-level to senior professional with prior EA IR or client-facing finance experience
• Strong written English and excellent email communication skills
• Comfortable interacting professionally with investors and finance-oriented stakeholders
• Highly organized dependable and able to manage multiple priorities
• Able to work independently while following guidance closely
• Fast learner who can adapt quickly to the principals communication style
• Experience supporting investment finance private equity venture capital or related environments is strongly preferred

Preferred Qualifications

• Background in investor relations finance private capital or business operations
• Experience supporting senior leadership in a high-volume environment
• Strong attention to detail and follow-through
• Familiarity with tools used for document sharing CRM-style follow-up and scheduling support
• Comfortable working across time zones with overlap during UK morning hours

Working Hours

• Preferred schedule: 9:00 a.m. to 5:00/6:00 p.m. UK time
• Flexible on exact schedule as long as there is strong availability during the UK morning and a reliable nine-hour working block

Success in This Role Looks Like

• Investor follow-ups are sent promptly and professionally
• Meeting action items are tracked and executed without reminders
• The principal feels supported organized and able to stay focused on high-value work
• Communication with investors remains consistent polished and efficient

Why This Role

• This is a great opportunity for someone who enjoys working closely with an ambitious high-performing investor and wants to play a key role in supporting fundraising investor communications and portfolio management at a high level.

Required Experience:

IC