Executive Assistant | AU | Onsite Ortigas
Job Location:
National Capital Region - Philippines
Monthly Salary:
Experience Required:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Manage and organize inbox correspondence prioritizing and responding to emails in a timely manner
- Track and monitor deadlines across multiple active projects flagging upcoming or at-risk items
- Maintain fully digital filing and record-keeping systems ensuring documents are properly organized and easy to retrieve
- Extract and file photos attachments and documents from email threads into appropriate digital folders or systems
- Track client correspondence to ensure timely follow-up and accurate historical records of communications
- Draft and send acknowledgment replies and other routine correspondence on behalf of stakeholders
- Prepare format and organize documents spreadsheets and presentations using Microsoft Office applications
- Coordinate and consolidate information from multiple sources to support project tracking and reporting
- Maintain confidentiality and discretion when handling sensitive client or project information
- Proactively identify gaps in documentation or follow-up and take initiative to resolve them
- Bachelors degree in Business Administration Office Administration Communication or a related field
- 3 years of experience in an executive assistant administrative support or office management role or related experience
- Strong proficiency in Microsoft Office Suite (Outlook Word Excel and PowerPoint) is required
- Excellent organizational skills with the ability to manage multiple deadlines and priorities simultaneously
- Strong written and verbal communication skills particularly for client-facing correspondence
- High level of accuracy and attention to detail in filing record-keeping and document management
- Ability to work independently exercise sound judgment and manage time effectively
- Strong digital literacy and comfort working within fully digital filing and documentation systems
- Discretion and professionalism when handling confidential client and business information
- HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
- Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
- Employee Engagement Activities: Year-End Party Family Day Team Building and more!
Required Skills:
What Youll Do Youll be the kind of person who: Manage and organize inbox correspondence prioritizing and responding to emails in a timely manner Track and monitor deadlines across multiple active projects flagging upcoming or at-risk items Maintain fully digital filing and record-keeping systems ensuring documents are properly organized and easy to retrieve Extract and file photos attachments and documents from email threads into appropriate digital folders or systems Track client correspondence to ensure timely follow-up and accurate historical records of communications Draft and send acknowledgment replies and other routine correspondence on behalf of stakeholders Prepare format and organize documents spreadsheets and presentations using Microsoft Office applications Coordinate and consolidate information from multiple sources to support project tracking and reporting Maintain confidentiality and discretion when handling sensitive client or project information Proactively identify gaps in documentation or follow-up and take initiative to resolve them
