Executive Assistant 20678

Our client is a fast-growing consumer products company specializing in high-performance clean vegan body skin and haircare products. They are passionate about creating innovative products while building efficient operations that support continued growth.

They are seeking a highly organized Executive Assistant to provide both business and personal support with the majority of responsibilities focused on executive and business operations.

We are seeking a highly organized proactive and AI-savvy Executive Assistant to support leadership across executive administration business operations and workflow optimization.

Beyond traditional executive support this role is ideal for someone who is highly proficient with AI tools and has hands-on experience building AI-powered workflows automations and systems that improve productivity and streamline recurring business processes.

The ideal candidate combines strong executive support skills with a builder mindsetsomeone who can identify inefficient or repetitive processes and use AI automation and digital tools to create practical solutions.

• Manage executive calendars scheduling meetings and competing priorities
• Coordinate domestic and international travel itineraries and accommodations
• Assist with business correspondence and follow-up communications
• Track action items and ensure timely completion of outstanding tasks
• Prepare reports documents presentations and executive briefings
• Maintain organized digital files and confidential documentation
• Provide occasional personal administrative and scheduling support

• Build and maintain AI-powered workflows and automations that improve executive and business productivity
• Identify repetitive administrative and operational processes that can be streamlined using AI
• Create workflows for meeting summaries action items email management research reporting CRM updates data enrichment and task management
• Build AI-assisted SOPs knowledge bases executive reporting systems and custom AI assistants
• Connect AI with business systems using tools such as Zapier Make n8n Airtable Notion or similar platforms
• Research and recommend new AI tools and practical applications for the business

• Maintain CRM records sales spreadsheets and operational reports
• Support leadership with business research data analysis and special projects
• Coordinate with clients vendors business partners and internal teams
• Improve internal processes and administrative workflows
• Assist with social media influencer outreach presentations and light creative work as needed

• 25 years of Executive Assistant Administrative Operations or similar experience supporting executives or business owners
• Advanced proficiency with AI tools such as ChatGPT Claude Gemini Copilot or similar
• Hands-on experience personally building AI-powered workflows automations assistants or business systemsnot simply using AI for general productivity
• Experience with automation platforms such as Zapier Make n8n or similar tools
• Strong proficiency with CRM systems Excel/Google Sheets Google Workspace Microsoft Office and general business productivity tools
• Strong calendar travel reporting documentation and project coordination skills
• Excellent written and verbal English communication organization attention to detail and problem-solving skills
• Proactive resourceful technically adaptable and able to work independently
• Experience with e-commerce consumer products social media Canva/Adobe Express or similar creative support is a plus

• AI: ChatGPT Claude Gemini Microsoft Copilot or similar
• Automation: Zapier Make n8n or similar
• Business Systems: CRM platforms Airtable Notion project management tools
• Productivity: Google Workspace Microsoft Office Suite
• Data & Reporting: Excel Google Sheets reporting/dashboard tools
• Creative: Canva Adobe Express or similar
• Calendar scheduling travel booking and general business productivity platforms