Document Controller | Engineering Projects | AU Client | ONSITEIN-OFFICE
Job Location:
National Capital Region - Philippines
Monthly Salary:
Experience Required:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Communicate with mine sites customers suppliers and internal team members to obtain required documentation.
- Follow up outstanding incomplete or expired documents in a timely and professional manner.
- Review documents to ensure they are complete accurate and appropriately authorised.
- File and maintain documents using clear and consistent naming conventions and folder structures.
- Ensure current versions of documents are available and outdated documents are archived appropriately.
- Maintain document registers spreadsheets databases and electronic filing systems.
- Monitor document expiry dates and arrange updates or renewals before documents expire.
- Distribute approved documents to relevant team members and external stakeholders when required.
- Assist with customer and mine-site onboarding prequalification and compliance documentation.
- Support the preparation and submission of supplier customer project and site documentation.
- Maintain the confidentiality of company employee customer and supplier information.
- Identify missing information inconsistencies or potential compliance issues and escalate these when required.
- Assist team members with locating documents and understanding document-control requirements.
- Support audits and reviews by providing accurate and up-to-date records.
- Identify opportunities to improve document-control processes and filing systems.
- Complete other reasonable administrative duties as required.
- Operations and Production teams
- Sales and Business Development
- Parts Procurement and Supply Chain
- People and Culture
- Finance and Administration
- Managers and team leaders
- Mine-site representatives
- Customers
- Suppliers and contractors
- Compliance and prequalification providers
- Previous experience in document control administration compliance or a similar role is desirable.
- Strong organisational and time-management skills.
- Exceptional attention to detail and accuracy.
- Ability to manage multiple priorities and follow tasks through to completion.
- Confident and professional written and verbal communication skills.
- Strong computer skills including Microsoft Word Excel Outlook and electronic filing systems.
- Ability to work independently and collaborate with different teams.
- Ability to handle confidential and commercially sensitive information appropriately.
- Experience working with mining manufacturing engineering or supplier documentation would be an advantage.
- Highly organised and methodical.
- Accurate and detail-focused.
- Proactive and comfortable following up others.
- Reliable and accountable.
- Professional and confident when communicating with stakeholders.
- Able to maintain clear and consistent records.
- Capable of managing competing priorities and deadlines.
- Committed to confidentiality and document integrity
- HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
- Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
- Employee Engagement Activities: Year-End Party Family Day Team Building and more!
Required Skills:
Requirements/Skills Needed: Bachelors degree in Civil Engineering Construction Management or a related field. 4 years of experience in estimation project costing or a similar role. Proficiency in AroFlo CRM and Groundplan software. Advanced knowledge of Microsoft Excel Outlook and Word. Strong understanding of Australian construction practices and regulatory standards. Speak English well. Excellent organizational skills and attention to detail in reviewing plans and documentation. Strong IT skills with the ability to learn and adapt to various tools and systems. Additional Job Details: Set-up and Location: WFH Work Schedule: 8:00AM to 5:00PM (AEST) 5:00AM to 2:00PM (PH) Employment Type: Full-time All interviews and other hiring requirements are done virtually or through video calls or emails. Join Us and Enjoy! HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) Employee Engagement Activities: Year-End Party Family Day Team Building and more! Why Join Staff Domain At Staff Domain we are not just another staffing companywe are rapidly growing and transforming the way businesses leverage global talent. We offer a vibrant and collaborative work culture that thrives on innovation excellence and continuous learning. With offices in the Philippines South Africa India and beyond we are a truly global company that embraces diversity and encourages the sharing of ideas.
