Corporate Payroll Accounting Administrator 19580

Corporate Payroll & Accounting Administrator

Employment Type: Full time independent contractor

Work Model: Remote (Based in the Philippines supporting Charlotte NC operations)
Work Hours: US work hours (Note: Initial 90-day onboarding period requires strict US Eastern Standard Time (EST) business hours. Following successful probation the schedule may transition to standard Philippines business hours based on performance and operational needs).

The Corporate Payroll & Accounting Administrator supports multi-division multi-state payroll processing accounts payable and general accounting operations. This role is responsible for ensuring accurate payroll administration transactional accounting support general ledger reconciliations reporting compliance and adherence to internal control policies.

The ideal candidate is a highly systematic detail-oriented professional capable of managing high transaction volumes while maintaining absolute confidentiality data accuracy and strong internal customer service.

Payroll Administration

• Processing: Execute semi-monthly payroll processing for hourly salaried and commission-based employees across multiple corporate divisions and US states.

• Validation: Review and validate comprehensive payroll data including timekeeping logs complex commissions bonuses deductions benefit adjustments and expense reimbursements.

• Maintenance: Process off-cycle payrolls corrections and systemic employee changes while maintaining immaculate payroll records within HRIS systems.

• Inquiries & HR Coordination: Serve as the primary point of contact for internal employee payroll resolutions. Partner with HR regarding new hires terminations benefit modifications and status updates.

• Provider Relations: Coordinate with external third-party payroll providers regarding payroll tax filings multi-state tax discrepancies and localized reporting.

Accounting & Accounts Payable Support

• AP Management: Review code and input vendor invoices into the ERP system ensuring appropriate management approvals and matching supporting documentation.

• General Ledger: Prepare and process recurring journal entries and operational accounting transactions across multiple divisions.

• Reconciliations: Execute general ledger account reconciliations research accounting discrepancies and assist with monthly bank reconciliations and month-end close workflows.

• Data Organization: Maintain organized digital accounting archives and track historical issue resolutions.

Compliance & Operational Support

• Ensure all localized payroll processing and accounting distributions comply with US federal state and local regulatory requirements.

• Support internal and external corporate audits by preparing and pulling requested ledger documentation payroll histories and financial reports.

• Coordinate cross-functionally with HR Finance and IT departments regarding system access control automated reporting and global data integrity.

• Experience: 35 years of proven experience in payroll administration and/or full-cycle transactional accounting. Direct experience processing multi-tier payroll systems (hourly salaried and commission-based structures) is required.

• Accounting Foundations: Strong operational understanding of accounts payable cycles general ledger mapping and balance sheet reconciliations.

• Technical Toolkit: Advanced proficiency in Microsoft Excel (data manipulation advanced formulas pivot tables).

• Core Attributes: Uncompromising commitment to maintaining corporate confidentiality and professionalism. Exceptional organizational and written/verbal English communication skills.

• Operational Agility: Ability to systematically manage tight transactional deadlines and maintain high accuracy in a fast-paced environment.

• Bachelors degree in Accounting Finance or a related business field.

• Direct experience managing multi-state US payroll processing and working alongside major third-party payroll systems.

• Prior experience utilizing platform architectures like Sage Intacct Sage 300 CRE Paycom or comparable mid-market cloud ERP systems.

• Proven track record of successfully supporting US-based corporate accounting operations from a remote offshore environment.

• Accuracy & Compliance: Maintain high accuracy benchmarks across payroll batches and invoice processing with zero recurring processing defects.

• Turnaround Efficiency: Ensure general ledger inputs journal entries and reconciliation schedules are completed within corporate month-end close timelines.

• Service Responsiveness: Provide highly responsive empathetic and clear internal customer service to team members and corporate leadership.

Required Experience:

Unclear Seniority