Commercial FitoutRefurbishment Estimator

This is a remote position.

• Prepare accurate estimating mark-ups cost plans and client quotations in line with company pricing strategies and commercial objectives.
  
• Review and validate estimates for buildability scope materials labour subcontractor requirements sequencing and overall cost accuracy.
  
• Support the Sales team with complex high-value high-volume and time-sensitive tenders.
  
• Complete detailed quantity take-offs and verify project scope against drawings specifications contracts schedules and other tender documentation.
  
• Define material labour subcontractor equipment and project requirements to ensure estimates are complete and commercially sound.
  
• Prepare detailed Scopes of Work Material Take-Offs inclusions exclusions assumptions and other estimating documentation.
  
• Identify discrepancies omissions risks and scope gaps and ensure these are addressed before submission.
  
• Convert awarded projects into detailed production jobs ensuring all relevant estimating and scope information is captured accurately.
  
• Complete job set-up and provide a clear comprehensive handover to the Construction/Production team.
  
• Review construction outcomes variations costs and lessons learned and feed relevant information back into future estimating and pricing.
  

• Source and negotiate competitive pricing for materials labour equipment plant and subcontractor services.
  
• Obtain compare and assess supplier and subcontractor quotations to ensure value availability quality and compliance.
  
• Prepare purchase orders and assist with monitoring supplier commitments lead times deliveries and outstanding requirements.
  
• Maintain accurate supplier subcontractor and pricing information to support efficient estimating and procurement.
  
• Build and maintain strong working relationships with key suppliers and subcontractors.
  

• Coordinate warranty defects maintenance and post-project service requirements.
  
• Assess reported defects and determine likely responsibility with reference to the NCC/BCA project documentation contractual requirements and manufacturer specifications.
  
• Prepare scopes photographs supporting documentation and relevant information for Operations and site teams.
  
• Maintain accurate warranty and defects records and assist with the timely resolution of outstanding items.
  
• Support the business in investigating and resolving warranty defects and responsibility disputes.
  

• Maintain current company and subcontractor certificates of currency insurance documentation licences and compliance records.
  
• Monitor expiry dates and proactively follow up renewals to ensure licences tickets certificates insurance and other compliance requirements remain current.
  
• Prepare and maintain SWMS inductions White Card records safety documentation quality documentation and other project compliance requirements.
  
• Prepare subcontractor compliance packs prequalification questionnaires builder portal submissions and related documentation.
  
• Manage rejected or incomplete submissions and follow up with relevant parties through to acceptance.
  
• Maintain accurate compliance registers and ensure documentation is readily accessible and up to date.
  
• Assist with contract administration variations project documentation and other commercial requirements as required.
  

• Maintain the company vehicle and fleet register including registrations servicing inspections tolls infringements and associated records.
  
• Coordinate fleet renewals servicing inspections and other obligations to ensure requirements do not lapse.
  
• Organise and maintain project documentation including drawings specifications contracts scopes purchase orders variations correspondence and close-out records.
  
• Maintain accurate registers trackers filing systems and project databases.
  
• Liaise with site teams suppliers subcontractors builders and internal stakeholders to resolve documentation estimating procurement and project-related issues.
  
• Ensure information is accurately recorded controlled and communicated throughout the project lifecycle.
  

• Bluebeam experience is essential.
  
• Minimum 2 years Australian construction experience; 5 years production estimating experience preferred.
  
• Proven experience in commercial fitout refurbishment or construction estimating.
  
• Strong skills in quantity take-offs estimating cost plans tenders Scopes of Work and client quotations.
  
• Strong understanding of materials construction methods sequencing labour procurement and project costs.
  
• Experience with subcontractor procurement and contracts administration including compliance insurance prequalification and documentation.
  
• Sound knowledge of Australian construction practices NCC/BCA drawings specifications and contracts.
  
• Highly organised commercially aware and detail-focused with the ability to manage multiple priorities and deadlines.
  
• Proactive and self-motivated with the ability to work independently and across Sales Estimating Procurement Operations and Construction.
  
• Experience with Knack Orbis Nexvia and HubSpot desirable; willingness to learn required.
  
• Strong written and verbal communication skills and ability to work effectively with clients builders subcontractors suppliers and internal teams.