Business Support Coordinator

Job Qualifications:

• Bachelor's degree in Business Administration Accounting Finance Management or a related field preferred.
• Equivalent combination of education and relevant work experience may be considered.
• 2 years of experience in administrative support finance operations accounting support shared services or business operations.
• Experience in FMCG manufacturing retail BPO SSC or other high-volume transactional environments is an advantage.
• Exposure to Accounts Payable General Accounting Record-to-Report or Shared Services operations is preferred.
• Proficiency in Microsoft Office Suite
• Comfortable using digital collaboration and AI-enabled productivity tools.
• Can start ASAP
• Willing to report in Ayala Makati

Job Description:

Administrative Support

• Manage and organize documents records forms reports and other administrative materials.
• Coordinate meetings calendars meeting minutes and follow-up actions.
• Prepare routine correspondence presentations trackers and administrative reports.
• Facilitate communication and coordination among departments employees vendors and service providers.
• Monitor task completion deadlines and pending actions.
• Perform data entry and maintain internal databases trackers and records.
• Assist in improving administrative workflows and documentation practices.

Record-to-Report (RTR) Support

• Serve as the initial point of contact for RTR-related requests and inquiries
• Assist in gathering financial schedules and supporting documentation.
• Route RTR requests to appropriate team members for review and processing.
• Maintain organized records to support reporting audit and compliance requirements.
• Prepare basic reports and status updates using standardized templates.

Accounts Payable (AP) Support

• Serve as the initial point of contact for AP-related requests and inquiries.
• Assist with collecting invoice-related documentation.
• Route invoices and AP-related requests to appropriate processing teams.
• Support vendor administration activities and documentation management.

Employee and Office Support

• Receive triage and coordinate employee and business requests.
• Assist employees in navigating standard company processes and procedures.
• Coordinate handling of physical documents and onsite administrative requirements.
• Partner with HR Procurement Finance RTR AP IT Facilities and other support functions.
• Act as an onsite liaison for remote and hybrid employees requiring local assistance.
• Escalate sensitive requests exceptions or policy-related matters to the appropriate functional owners.