Bookkeeper Xero + Hubspot | Permanent work from home, Morning shift

This is a remote position.

Job Title: Bookkeeper (Xero Hubspot)

Type: Part Time 20 hours a week

Rate: $9AUD per hour

We are an innovative Australian energy and technology company specialising in next-generation EV charging solutions mobile energy systems and integrated energy infrastructure. By combining advanced engineering expertise with deep industry experience we deliver cutting-edge energy solutions that support the transition to a more sustainable future.

As our business continues to grow we are looking for an experienced bookkeeper to support our finance operations and ensure the accuracy and integrity of our financial records.

We are seeking a highly organized and detail-oriented bookkeeper with strong Xero experience to manage the companys day-to-day financial transactions and bookkeeping functions. The successful candidate will work closely with management project teams and the external accountant to ensure accurate financial reporting cash flow management and compliance with Australian accounting standards.

Experience working in engineering technology renewable energy manufacturing or project-based businesses is highly desirable.

Bookkeeping & Financial Administration

Manage the day-to-day bookkeeping functions using Xero.

Record financial transactions accurately and maintain the general ledger.

Reconcile bank accounts credit cards and balance sheet accounts.

Maintain accurate financial records and digital filing systems.

Ensure financial data is complete accurate and up to date.

Accounts Payable

Process supplier invoices and purchase orders.

Schedule and process supplier payments.

Reconcile supplier statements and resolve discrepancies.

Maintain strong relationships with suppliers and vendors.

Monitor outstanding invoices and payment due dates.

Accounts Receivable

Prepare and issue customer invoices through Xero.

Monitor outstanding receivables and follow up on overdue accounts.

Allocate incoming payments and reconcile customer accounts.

Assist with credit control and debt collection where required.

Bank & Credit Card Reconciliations

Perform regular bank reconciliations.

Reconcile company credit cards and expense claims.

Investigate and resolve discrepancies promptly.

Assist with cash flow monitoring and reporting.

Payroll Support

Assist with payroll preparation and processing.

Maintain employee payroll records and leave balances.

Coordinate payroll information with external payroll providers if applicable.

Ensure payroll information is accurate and processed on schedule.

Project & Financial Support

Assist with project cost tracking and expenditure monitoring.

Support project managers by allocating project expenses correctly.

Maintain job costing records for engineering and infrastructure projects.

Assist in monitoring budgets and project profitability.

Financial Reporting

Prepare monthly financial reports including:

o Profit & Loss Statements

o Balance Sheets

o Cash Flow Reports

o Accounts Payable & Receivable Reports

o Project Cost Reports

Support month-end and year-end close processes.

Assist management with budgeting and financial reporting.

Compliance & Tax

Prepare BAS GST and supporting documentation for the external accountant.

Maintain compliance with Australian accounting standards and company policies.

Assist with audit preparation and financial documentation.

Ensure financial records are maintained in accordance with statutory requirements.

Administrative Support

Maintain organized financial and project documentation.

Assist with financial reporting requests from management.

Support continuous improvement of finance processes and internal controls.

Perform other finance-related administrative duties as required.

Certificate IV in Bookkeeping and Accounting Diploma in Accounting or Bachelors Degree in Accounting Finance or a related discipline.

Minimum 2 years of bookkeeping experience.

Strong experience using Xero is essential.

Excellent understanding of bookkeeping principles and Australian accounting practices.

High level of accuracy and attention to detail.

Strong organizational and time management skills.

Excellent written and verbal conversational skills (highly preferred)

Ability to work independently in a remote environment.

Need to have a growth mindset

Xero Advisor Certification or Xero Payroll Certification.

Experience in engineering renewable energy electrical contracting technology manufacturing or infrastructure industries (nice to have but not a hard requirement)

Knowledge of project accounting and job costing.

Familiarity with inventory management and procurement processes.

Experience supporting growing businesses with multiple projects.

Accounting & Finance Software

Xero (Advanced) Required

Hubspot CRM (efficient)

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

SharePoint

Financial Skills

Accounts Payable

Accounts Receivable

Bank Reconciliations

Credit Card Reconciliations

Payroll Support

BAS & GST Preparation

Required Skills:

bookkeeping xero hubspot AP/AR bank reconciliation payroll invoicing GST BAS

Required Education:

NA