Billing, Invoicing & Field Payroll Coordinator (Remote)

This is a remote position.

At Outsource Access we help fast-growing engineering construction and field service firms keep their financial pipelines moving and completely accurate. We dont just audit daily timesheets and process invoiceswe make sure every billable field hour is captured job costs are perfectly aligned and project revenue flows without delays or discrepancies.

• Driving Daily Timekeeper Compliance: Audit daily timecards for 25 field inspectors and engineers with eagle-eyed precision proactively following up to ensure same-day compliance and mathematically sound submissions.
  

• Unlocking Billable Revenue & Job Costing: Translate raw field time site notes overtime and reimbursable expenses into precise billable service lines and project job codes that maximize revenue capture.
  

• Streamlining Client Invoicing Pipelines: Assemble complete draft invoice packages backed by clean time entries and expense documentation resolving contract threshold discrepancies before final sign-off.
  

• Ensuring Flawless Payroll Preparation: Compile fully audited finalized timesheet summaries aligned with base pay overtime and field allowance policies to safeguard smooth payroll execution.
  

• A Detail-Obsessed Auditor: You hold a background in accounting support bookkeeping or billingideally in field servicesand you have an instinct for catching hidden errors in time entries rates and site logs.
  

• A Confident & Proactive Communicator: You are comfortable making direct follow-up calls and sending crisp messages to field staff technicians and Project Managers to firmly enforce daily deadlines.
  

• A Spreadsheet Power User: You navigate Microsoft Excel and Google Sheets effortlessly using advanced formulas VLOOKUP/XLOOKUP and Pivot Tables to reconcile complex financial data.
  

• Tech-Savvy: You adapt effortlessly to cloud-based timekeeping platforms (like Deltek) ERP systems QuickBooks Online and digital communication tools.
  

• Your Home Office: You operate from a private quiet and secure dedicated workspace equipped with a high-performance computer setup dual monitors high-speed fiber internet and reliable power backups.
  

Youre not just taking a job youre stepping into a role where your growth security and peace of mind actually matter. Here is the total package weve built for you:

Health & Wellness Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

Security for the What Ifs: Our Group Life Insurance benefit gives you added protection because your future (and your familys) deserves a safety net.

Time to Recharge Guilt-Free: We support your well-being with paid leave credits that allow you to rest reset and show up as your best self at work and at home.

Support You Can Count On: We take care of all government-mandated benefits so everything is handled properly and on time.

Performance Incentives: Bring results and youll see it rewarded. Simple as that.

Premium Pay: When you put in the time we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.

13th Month Pay: A well-earned bonus to celebrate the results of your years effort.