Billing and Purchasing Coordinator

Position Type: Full-Time Remote

Company: Kitchen Design & Cabinetry Firm Based in New York

We are a growing kitchen design and cabinetry company seeking a reliable organized and proactive Billing & Purchasing Coordinator to join our remote team. This role is central to ensuring smooth billing purchasing and order management processes while maintaining strong communication with clients vendors and contractors.

• Prepare and send invoices quotes and payment requests
• Track deposits balances and outstanding payments; follow up as needed
• Place and monitor cabinet hardware and material orders
• Communicate with manufacturers vendors clients and contractors
• Follow up on deliveries backorders damages and order issues
• Maintain accurate records across multiple projects
• Handle emails phone calls and general administrative tasks

Optional Plus (Not Required):

• Manage social media accounts and create basic content
• Update website content and respond to customer reviews
• Create simple digital marketing materials using Canva

• Highly organized and detail-oriented with excellent follow-up skills
• Strong English communication skills (written and verbal)
• Comfortable handling billing and payment conversations
• Experience in purchasing and order management preferred
• Proactive responsible and able to work independently
• Reliable internet connection and professional home-office setup
• Availability to consistently work during New York business hours (EST)

• Prior experience in billing purchasing or administrative coordination
• Familiarity with cabinetry construction or design industry workflows
• Basic knowledge of digital tools (Canva website updates social media management)