Automation Virtual Assistant

At Asiacruit we connect top talent with forward-thinking organizations across industries. Our mission is to help businesses grow through smart strategic and people-focused solutions. We support companies by providing high-quality Philippine-based talent for both local and global markets. If you are analytical collaborative and committed to enabling business growth we invite you to apply.

We are seeking a proactive and technically skilled Automation Virtual Assistant to support business processes through automation workflow optimization and reliable virtual assistance. The Automation Virtual Assistant will collaborate with cross-functional teams to identify repetitive tasks design and implement automation solutions using low-code/no-code tools and scripts and maintain documentation and monitoring to ensure smooth scalable operations. The role requires strong problem-solving skills attention to detail and the ability to manage multiple priorities in a remote or hybrid work environment.

Duties and Responsibilities:

Karbon System Management & Workflow Coordination

• Manage and maintain tasks projects and client records within Karbon

• Create and update work items based on meeting outputs and team requirements

• Monitor task progress and follow up on overdue items to ensure visibility across the team

• Ensure all workflows are accurate up to date and aligned with internal processes

Meeting Support & AI-Driven Task Creation

• Process meeting transcripts and generate summaries using AI tools (e.g. Claude Cowork)

• Translate meeting outputs into actionable tasks and upload them into Karbon

• Maintain consistency and accuracy in task creation and documentation

• Continuously refine processes for faster and more efficient turnaround Inbox

Diary & Communication Coordination

• Manage email triage ensuring all communications are acknowledged and directed appropriately

• Support calendar coordination including scheduling rescheduling and follow-ups

• Send confirmations reminders and rebooking links as required

• Ensure communication flows smoothly between clients and internal team members Data

Management & System Updates

• Maintain accurate records across platforms including SharePoint CRM and internal systems

• Ensure all documents client files and data entries are properly filed and updated

• Input and update lead and client data within required timeframes

• Perform regular checks to ensure data integrity and consistency

Process Improvement & Automation Support

• Identify inefficiencies in current workflows and suggest improvements

• Support gradual implementation of automation using AI tools and integrations

• Assist in creating SOPs and process documentation from existing workflows

• Collaborate with the Practice Manager to enhance systems and reduce manual work overtime

Qualifications and Must Have:

• Bachelors degree in Information Technology Computer Science Business or related field or equivalent practical experience.

• Minimum of 2 years of experience in administrative support within a professional services or accounting environment

• Strong experience using Karbon for task and workflow management

• Excellent attention to detail and ability to manage multiple tasks across different systems

• Strong written communication skills with the ability to manage professional correspondence

• Familiarity with Claude Cowork or similar AI productivity tools

• Exposure to workflow optimization or process improvement

• Comfortable working in fast-paced multi-client environments with shifting priorities

• Strong communicator who is proactive confident in raising issues and comfortable giving and receiving feedback

• Collaborative working style with a warm approachable personality and sense of humor

• Highly organized detail-oriented and able to stay calm under pressure while managing multiple system

Tools & Software Proficiency Required Tools:

• Karbon Communication: Slack Email Zoom

• Accounting & Finance: Xero MYOB QuickBooks Dext

• Project & Workflow Management: ClickUp Dubsado

• AI & Automation Tools: Claude Cowork

• Marketing & Content: Canva Metricool Active

• Campaign Documentation & Storage: Microsoft 365 SharePoint

• Collaborative and diverse team with opportunities for international exposure and career growth.

• Competitive compensation and opportunities for professional development.

• Meaningful work that supports business growth through people-focused solutions.

Apply now at or send your resume to with the subject line: Automation Virtual Assistant Your Name