Australian Bookkeeping Assistant
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Job Summary
This is a remote position.
Job Overview
We are looking for a highly organised and detail-oriented Australian Bookkeeping Assistant to support the day-to-day finance and payroll operations of a busy hospitality business. This role is responsible for ensuring financial records are accurate supplier invoices are processed on time payroll is completed correctly and accounts are maintained efficiently.
You will work with accounting payroll and rostering systems while coordinating with managers and suppliers to ensure all financial and administrative tasks are completed within deadlines.
Key Responsibilities
- Process supplier invoices accurately in Xero.
- Maintain accurate financial records and supporting documentation.
- Monitor shared inboxes and respond to finance-related enquiries.
- Process payroll verify timesheets and manage leave records.
- Prepare payroll reports and payment files for approval.
- Process supplier payments and staff reimbursements.
- Perform supplier statement reconciliations and resolve discrepancies.
- Complete bank reconciliations and month-end accounting tasks.
- Assist with stocktake reconciliation and financial reporting.
- Maintain HR and payroll documentation.
- Ensure all finance and payroll activities are completed accurately and on schedule.
Requirements
- Minimum 23 years of Australian bookkeeping experience with experience in accounts payable payroll or finance administration.
- Experience using Xero is required.
- Payroll processing experience is highly preferred.
- Strong understanding of accounts payable bank reconciliations and financial record keeping.
- High level of accuracy and attention to detail.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Excel and Microsoft Office.
- Ability to manage multiple priorities and meet deadlines independently.
- Computer and tech-savvy skills
- Experience supporting hospitality or multi-site businesses is an advantage.
Work Environment & Expectations
While this is a work-from-home position it is important to note that this is a full-time rolenot a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability just as you would in an office environment.
This role requires:
- Discipline and commitment to set working hours (strict shift times not flexible)
- Use of time tracking software during work hours
- Active participation in team and client calls with your camera ON
- Consistent availability and responsiveness throughout your shift
- Treating this as a long-term full-time jobnot a side gig or freelance task
Payroll is processed bi-monthly.
Were looking for someone who values structure is dependable and thrives in a role that provides consistency and clarity. If youre seeking stability and a team that appreciates reliability wed love to hear from you.
Benefits
1. Monthly Salary: Php35000
2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
3. You will be paid extra for overtime and Philippine public holidays
4. Probation: 6 months and after Probation
- 10 days annual leave credits
- 5 days of sick leave
5. HMO offered after 6-month probation
6. 13th Month Pay after 30 days
7. Annual Salary Review
8. Laptop provided after 30 days
9. Permanent work-from-home role. You will have to use your own internet.
10. SHIFT TIMES: 7:00 AM to 4:00 PM Philippine time Monday to Friday
Required Skills:
Minimum 23 years of Australian bookkeeping experience with experience in accounts payable payroll or finance administration. Experience using Xero is required. Payroll processing experience is highly preferred. Strong understanding of accounts payable bank reconciliations and financial record keeping. High level of accuracy and attention to detail. Excellent organisational and time management skills. Strong written and verbal communication skills. Proficient in Microsoft Excel and Microsoft Office. Ability to manage multiple priorities and meet deadlines independently. Computer and tech-savvy skills Experience supporting hospitality or multi-site businesses is an advantage.
