Associate Regional Procurement Officer

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

• The Associate Regional Procurement Officer provides critical operational support to JLL account team managing strategic sourcing activities vendor engagements and procurement operations for facilities management services across commercial and retail client portfolios.
• This role requires a procurement professional with 3-5 years of experience who can independently manage complex sourcing projects vendor compliance programs and procurement administration while maintaining seamless collaboration with the core team. You will act as an extension of the onshore team delivering quality outcomes across tender management supplier evaluation contract administration and compliance monitoring.
• This position demands excellent communication skills advanced Excel proficiency and the ability to manage multiple projects simultaneously with minimal supervision.

Key Responsibilities:

Strategic Sourcing & Tender Management

Lead end-to-end tender processes (RFI RFQ RFP) through a platform for FM service categories including cleaning security maintenance mechanical electrical & fire (MEF) waste management and specialized trades

Develop comprehensive tender documentation including scope of works specifications evaluation criteria and commercial terms

Conduct market research and analysis to inform sourcing strategies and supplier selection

Manage tender timelines supplier communications and evaluation processes with structured assessment frameworks

Prepare detailed tender analysis reports comparison matrices and commercial recommendations for Australian stakeholders

Coordinate tender briefings site visits and supplier Q&A sessions

Support award communications and supplier debriefs with constructive feedback

Vendor Compliance & Risk Management

Conduct vendor compliance audits and quarterly high-risk vendor reviews with detailed exception reporting as needed

Perform proactive monthly monitoring of insurances expiring within 3 months chase renewals and update platforms

Monitor Aravo questionnaire completion and HSSE documentation

Maintain vendor risk scoring models and escalate critical compliance issues promptly

Vendor Onboarding & Performance Management

Manage comprehensive vendor onboarding during transitions and BAU operations including Jaggaer setup Aravo registration and compliance documentation

Create project codes client registrations and user access provisioning

Conduct vendor performance analysis and prepare materials for business reviews

Manage annual rate card reviews and adjustments aligned with market conditions

Resolve vendor escalations within defined SLAs

Maintain positive supplier relationships through professional communication and issue resolution

Contract Administration

Maintain contracts in Jaggaer with accurate metadata and milestone tracking

Process contract amendments extensions and variations within delegated authority

Monitor contract performance track KPIs and ensure compliance with terms

Support contract negotiation activities and document contract outcomes

Maintain contract template libraries and standard clause repositories

Ensure version control document quality and audit trail integrity

Operational Excellence & Reporting

Generate procurement reports including spend analysis savings tracking vendor performance summaries and compliance dashboards

Maintain organized filing systems knowledge repositories and data quality across all platforms

Respond to internal procurement requests within defined SLAs

Develop and maintain SOPs process documentation and training materials

Identify process automation opportunities and efficiency improvements

Create and maintain vendor trackers for multiple countries using standard templates

Perform data quality checks and system integrity audits

Stakeholder Collaboration

Provide expert advice to internal stakeholders on procurement strategies market intelligence and supplier capabilities

Prepare high-quality meeting materials presentations and briefing papers

Communicate sourcing decisions risks and recommendations clearly to stakeholders at all levels

Coordinate vendor meetings and quarterly business reviews

Key skills

Core Competencies

Commercial acumen:Cost modeling pricing analysis financial evaluation total cost of ownership

Analytical thinking:Interpret complex data identify trends generate actionable insights

Contract negotiation:Achieve favorable commercial outcomes while managing risk

Risk assessment:Supplier evaluation compliance monitoring mitigation planning

Stakeholder management:Build relationships influence outcomes communicate effectively at all levels

Attention to detail:Exceptional organizational skills with ability to manage multiple complex projects

Self-direction:Proactive independent worker requiring minimal supervision in offshore environment

Adaptability:Thrive in fast-paced ambiguous situations; manage change effectively

Behavioral Attributes

Client-focused:Deliver service excellence; anticipate needs; exceed expectations

Accountability:Take ownership and follow through on commitments consistently

Sense of urgency:Prioritize effectively; meet deadlines without compromising quality

Collaboration:Work effectively across time zones cultures and teams

Integrity:Maintain confidentiality and ethical standards; act as trusted advisor

Continuous improvement:Seek process enhancements; embrace innovation

Sounds like you

To apply you need to have:

Experience & Qualifications

• Bachelors degree in Business Supply Chain Management Procurement or related field
• 3-5 years of procurement strategic sourcing or vendor management experience with demonstrable results
• Familiarity across facilities management procurement service categories (cleaning security maintenance trades)
• Proven track record managing end-to-end tender processes and delivering measurable outcomes
• Professional English fluency written and verbal communication

Technical Skills

Advanced Microsoft Excel:Financial modeling pivot tables VLOOKUP/XLOOKUP data analysis

Procurement platform experience:Jaggaer strongly preferred (or similar: Ariba Coupa Aravo)

Strong database management with attention to data integrity and accuracy

Microsoft Office Suite proficiency (Word PowerPoint SharePoint Teams)

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.