Associate Project Administrator

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Worksite flexibility:

Who we are

CAI is a global services firm with over 9000 associates worldwide and a yearly revenue of $1.3 billion. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients colleagues and communities. As a privately held company we have the freedom and focus to do what is rightwhatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

Job Description

We are looking for anAssociate Project Administratorto develop the program or projects plans tracking progress and status against the plan and ensuring information is updated.This position will befull-timeandhybrid in Mandaluyong City.

What Youll Do

• Reviewing and understanding the project schedule todeterminewhether the scope will be delivered within the targets of the project

• Closely following up stakeholders on action items

• Actively tracking risks assumptions issues and dependencies and recommends to thePgMor PM preventive and corrective measures to bring the project back on-track including thetimelyraising of Change Requests

• Ensuring the project is guided by ITDs Project Management Framework (PMF) the Implementing Guidelines for Financial Controls (IGFCs for SpecialCapExIT projects) other ITD frameworks and clients guidelines (e.g. administrative order on procurement) relevant to the project

• Project Status Report (PSR) fortnightly theBudgetand Procurement Report (BPR) with corresponding update of project financials in Apptio Payment Items List Calendar Highlights and project profile and trackers in MS Project Online monthly

• Presentation materials and minutes for the project management committee (PMC) project steering committee (PSC) executive steering committee (ESC) IT Data Committee (ITDC) and/or other pertinent stakeholder meetings

• Artifacts required for health checks IT attestation and other project audit exercises

• Establishes andmaintainsthe projects collaboration site where all program and project documents and records are stored

• Develops andmaintainsthe resource plan (including resourceutilization renewals releases engagements etc.) and ensures that resource timesheets areup-to-date

• Updates andmaintainsthe projects workplan / schedule by

• Ensuring the integrity and update of the workplans baseline and that it has the latest information

• Setting up the assigned resources and corresponding allocation of each resource to the project workplan

• Fine-tuning the activity and task details if needed by adjusting task relationships setting up constraints changing the task types entering deadline dates and setting up recurring tasks

• Resolving cases of resourceover-allocationin the project

• Transfers knowledge to other program or project staff and personnel as needed

• Performs other project-related work and outputs required by ITPM

What Youll Need

Required:

• 5 years of Project Management experiencedemonstratedby a proventrack recordof success in multiple IT projects (preferably related experience in software solution delivery and/or IT infrastructure/network projects)

• 3 years experience with SDLC (preferably with experience in using agile methods in delivering software solutions)

• Proficient in project management software (preferably MS Project and/or Project Online) and MS O365 (including SharePoint)

• Preferably with experience asITproject administrator or coordinator

• Knowledge of both theoretical and practical aspects of project management

• Knowledge of project management techniques and tools

• Demonstrated experience andexpertisein planning and monitoring processes for IT capital projects involving system developmentintegrationand implementation

• Proven experience in project planning risk management and people management

• Experience in working with technical teams and driving initiatives/work across multiple areas from solution development or delivery perspective

• Ability to manage competing priorities on an ongoing basis preferably in negotiating priorities and resolving conflicts

• Understanding ofapplication programmingdatabaseand system designespecially forsoftware solution delivery

Preferred:

• Relationship management skills (influence negotiation consulting etc.)

• Capable of working well with teams

• Strong written and oral communication skills

• Ability to work within a diverse cultural environment

• Strong analytical andproblem solvingskills

• Self-driven andcan work with minimal supervision

• Preferably CAPM PMP PRINCE2 Agile-PM PMI-ACP PSM/CSM ITIL certified or other related certifications

Physical Demands

• Ability to safely and successfully perform the essential job functions

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings etc.

• Ability to conduct repetitive tasks on a computer utilizing a mouse keyboard and monitor

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employment selection process please direct your inquiries to or (888).