AP Accounting Clerk 21743

Role: Accounts Payable / Accounting Clerk
Priority Location: Philippines
Working Hours: US Pacific Time
Type of Contract: Independent Contractor
Type of Job: Remote

The final offer is at the clients discretion and will depend on the candidates interview result skills and experience.

We are looking for a detail-oriented and experienced Accounts Payable / Accounting Clerk to support our Finance team with accounts payable review reconciliations purchase order tracking and general accounting accuracy.

Our company utilizes a third-party accounting provider to process vendor invoices and bill payments through a centralized AP email with entries recorded in QuickBooks Online (QBO). In this role you will serve as our internal review and reconciliation layerensuring all transactions are accurately recorded in QBO properly supported and correctly coded. Additionally you will maintain our Purchase Order (PO) tracking system matching vendor invoices against approved POs and tracking remaining balances based on actual spend.

• Review bills and transactions entered into QuickBooks Online (QBO) by the third-party accounting provider.

• Verify vendor details invoice numbers dates amounts due dates payment terms and accounting periods.

• Ensure accurate General Ledger (GL) account class location and department coding.

• Identify incorrect incomplete or duplicate entries and coordinate corrections.

• Review vendor credits to ensure they are properly recorded and applied.

• Assist with AP subledger and General Ledger reconciliations.

Invoice Documentation & Recordkeeping

• Confirm vendor invoices and supporting documentation are properly attached to transactions in QBO locating and uploading any missing files.

• Monitor the AP email inbox against QBO to flag unprocessed or delayed invoices.

• Ensure accounting records have complete audit-ready supporting documentation.

Purchase Order Tracking & Vendor Spend

• Maintain and update the companys Purchase Order (PO) tracking system.

• Match vendor invoices against approved POs tracking original amounts invoiced-to-date totals remaining balances and PO statuses.

• Monitor vendor spend against approved PO amounts and flag overages or unapproved invoices.

• Identify duplicate or misapplied invoices against open POs.

• Follow up with internal teams regarding missing POs approvals receipts or supporting documentation to support purchasing compliance.

Accounting & Finance Support

• Maintain Excel/Google Sheets accounting schedules and trackers.

• Assist with transaction research data cleanup and accounting system maintenance.

• Review accounting records for missing documentation or unusual transactions.

• Support the Controller with general accounting financial reporting and administrative tasks as assigned.

• Experience: 2 years of Accounts Payable bookkeeping or general accounting experience.

• QuickBooks Online Proficiency: Strong hands-on experience entering reviewing correcting and reconciling transactions in QBO.

• AP & PO Matching: Demonstrated experience with vendor reconciliations working with purchase orders and matching vendor invoices to POs.

• Accounting Knowledge: Solid grasp of basic accounting principles GL coding debits and credits and accruals.

• Spreadsheet Skills: Advanced working knowledge of Microsoft Excel or Google Sheets.

• Core Competencies: Exceptional attention to detail strong discrepancy identification organized self-motivated and comfortable managing recurring deadlines.

• Communication & Setup: Clear written and verbal English communication; comfortable working remotely and collaborating with a U.S.-based Finance team.

• Experience working alongside outsourced or third-party accounting providers.

• Familiarity with PO or procurement management systems.

• Background in manufacturing food processing distribution or supply chain environments.

• Experience with inventory-related purchasing and three-way matching processes.