AI-Enabled Executive & Operations Assistant PH

Job Title: AI-Enabled Executive & Operations Assistant

Employment Type: Part-time Remote

Role Overview

We are seeking a proactive tech-forward Executive & Operations Assistant to keep our coaching engagements running seamlessly while elevating operational efficiency. This role combines high-touch executive administrative support with hands-on management of our AI-powered workflowsranging from drafting tailored client follow-ups to optimizing Claude-based document generation pipelines.

This position is ideal for a self-directed professional energized by generative AI tools and continuous process improvement. As core workflows are streamlined and automated over time this role will naturally expand into higher-level strategic support for the practice leadership.

Key Responsibilities

• Engagement Tracking & Client Support: Monitor active coaching engagements track session usage and renewals manage deliverables on boards and draft client follow-ups.
  

• AI Workflow Development: Research build and optimize AI workflows (primarily utilizing Claude and Gemini) for document generation transcript analysis and workflow automation.
  

• Program Production: Prepare full coaching document suites (progress trackers nomination templates interview questions) and assemble client-facing kickoff packages including lightweight HTML mockups.
  

• Calendar Management: Oversee complex multi-party schedules and manage Calendly configurations across team members and external coaches to keep systems in sync.
  

• Systems Administration: Administer user access permissions and settings across Google Workspace Microsoft Teams Zoom Google Meet and LinkedIn accounts.
  

• Document Management: Maintain firm formatting standards across client-facing materials and ensure file architecture remains clean across Google Drive and SharePoint.
  

• Ad-Hoc Operational Support: Provide agile support for day-to-day executive requests re-prioritizing tasks quickly as operational needs evolve.
  

Qualifications

• Required Experience: Proven track record in an executive assistant operations coordinator or administrative support role (ideally supporting multiple team members simultaneously).
  

• AI Literacy: Comfortable using or eager to learn AI tools (Claude Gemini for Workspace) to draft content analyze information and refine repetitive tasks.
  

• Tech Stack Proficiency: Experience with Calendly Google Drive Microsoft SharePoint/Teams and Zoom (or a demonstrated ability to quickly master new software).
  

• Communication & Judgment: Exceptional written communication skills sharp attention to detail and sound discretion when handling client and stakeholder communications.
  

• Self-Management: Proactive self-directed working style capable of running concurrent work-streams with minimal supervision.
  

Preferred Experience

• Prior background in executive coaching professional services or leadership development.
  

• Hands-on experience building or customizing AI-driven workflows templates or document automation pipelines.
  

How to Apply

Submit your resume alongside a brief overview of your administrative background and any hands-on experience using modern AI tools to streamline operational workflows.