AI Automation Specialist (Hubspot)

This is a remote position.

Schedule: 5:30 AM 2:30 PM PHT (8:00 AM - 5:00 PM ACST)
PHP

If youre a high-performing operations professional who thrives on process mapping HubSpot architecture and working with a leading Australian Solar firm that values strategic impact over simple task completion keep reading.

This isnt a role for a data entry assistant waiting for instructions.

This is a focused outcome-driven position where youll own the CRM engine eliminate manual admin drag across the business and use cutting-edge automation and AI tools to 10x your impact.

Why This Is a Dream Job

Youll be working directly with the Director of a prestigious growing Australian solar and electrical group who:

• Champions Innovation: Operates a future-of-work global-impact team that prioritizes elite AI-adaptive operators.
  

• Values Your Growth: Provides access to elite peers continuous upskilling and a dedicated Success Manager (CSM) for professional coaching.
  

• Respects Your Expertise: Focuses on dream outcomes and gives you the explicit permission to simplify systems and push back on unnecessary complexity.
  

• Builds Stability: Works alongside an established collaborative PH-based team (Finance and Admin) looking for a true systems backbone.
  

Youll get career transformation high-level visibility and a direct line to the founder without being stuck in a rigid virtual assistant rut.

This is a core operational leadership role covering CRM architecture cross-system connectivity and process optimization. You arent just moving data from one field to another; you are designing the complete commercial pipelinemastering lead routing data hygiene trigger logic and dashboard visibility to keep the entire business aligned.

Youll take the lead on:

• HubSpot Architecture & Cleanup: Running full system audits and executing deep cleanups of properties pipelines deal stages and lifecycle data.
  

• End-to-End Process Design: Mapping and rebuilding the entire lead lifecycle from the moment a lead arrives from web forms phone or third-party sources to final deal close.
  

• Cross-System Connectivity: Linking HubSpot cleanly to email calendar quoting and job-management systems via Zapier or Make to eradicate duplicate data entry.
  

• AI Workflow Integration: Implementing practical AI-enhanced workflows (like automated email triage or lead qualification notes) that genuinely lift output and eliminate repeatable manual tasks.
  

• Reporting & Operational Visibility: Standing up automated executive-facing commercial dashboards in HubSpot tracking lead volumes source mix and conversion rates.
  

• Standard Operating Procedures (SOPs): Documenting connections into clean plain-English one-page guides so non-technical team members can execute flawlessly.
  

This Role Is a Great Fit If You:

• Are a Process Architect: You instinctively think past a single-step automation mapping out the full flow while anticipating edge cases data breaks and operational bottlenecks.
  

• Are an Integration Specialist: You possess deep battle-tested muscle in HubSpot CRM paired with multi-step Zapier or Make logic.
  

• Are an AI-Adaptive Operator: You fluidly use tools like ChatGPT Claude and native AI modules within Make/Zapier to move real operational metrics not just chat.
  

• Have 35 years of experience in CRM administration and business automation ideally within a fast-paced trade construction or SMB setting.
  

• Are High-Accountability: You manage your own automation backlog lead weekly progress syncs with leadership and value simple highly adopted systems over complex bloat.
  

• Communicate with elite fluency and possess the confidence to respectfully push back when an operational idea adds more friction than value.
  

What Success Looks Like

After 6090 Days:

• The CRM is Fortified: A comprehensive HubSpot audit has been shipped the database is scrubbed clean and broken workflows are permanently repaired.
  

• Production is Seamless: The end-to-end lead flow is fully operational with zero unrouted leads and automated handoffs between sales and scheduling run flawlessly.
  

• Impact is Measured: The connected ecosystem has achieved a measurable reduction in manual data entry saving the team at least 10 hours per week.
  

• Trust is Earned: The director confidently runs weekly leadership reviews directly off your automated HubSpot dashboards without manual data manipulation.
  

If youve ever thought:

I am a world-class systems builder who can map out a workflow on paper and build it seamlessly in HubSpot and ZapierI just want a client who is organized and values my technical depth this is that role.

Lets build long-term success together.