Administrative Assistant

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Job Description

Administrative Assistants are vital to the success of our business at P&G. From Day 1 you will be accountable for being responsible for your own projects working with teams to generate new insights and implementing changes; as well as being accountable for results. Your responsibilities will include efficient & quality day-to-day administrative support to ensure operational effectiveness of the department.

As an Administrative Assistant you will give business administrative support for executives and their respective departments.

You should be agile and adaptable to sensing/feedback a powerful collaborator and eager to learn new things. You will be a critical partner to department leadership as well as an important member of the team.

• Agenda coordination
• Business Travels arrangement
• Expense Reports: for travel relocation health insurance
• Support to functional or business unit events
• Support Internal or External visits (i.e. Vice-Presidents or others)
• Situations that help on business related matters or emergencies can apply
• Support on the initial part of the expatriated assignment of executives and to support the transition
• Stewarding for team to follow company guidelines in various processes
• Accounts budget and actuals tracking:
• Reviewing monthly actuals checking for posting errors correction of errors
• Tracking teams travel spending making sure budget is met
• Placement of orders in company system:
• Placing Purchase Orders
• Coordinating/Following up on completed work posting and its Proof of Performance confirmation posting.
• Placing Good Receipt on Purchase Order for completed work by suppliers

Job Qualifications

• Bachelors degree or equivalent required
• 1-year experience in relevant administrative assistant position a good to have
• Knowledge of the MS Office suite particularly MS Excel functions

We also feel the following traits will help you excel in this role:

• Strong organization and follow through skills. Able to meet multiple deadlines with excellence. Excellent time management skills and operational discipline is a must.
• Strengths with strategic and analytical thinking
• Proven ability to communicate English (written and spoken)
• Clear ability to handle multiple priorities
• Excellent visionary strategic and clear leadership skills
• Strong thinking/problem-solving skills which can be applied to business processes with a can-do attitude

We produce globally recognized brands and we grow the best business leaders in the industry. With a portfolio of trusted brands as diverse as ours it is paramount our leaders are able to lead with courage the vast array of brands categories and functions. We serve consumers around the world with one of the strongest portfolios of trusted quality leadership brands including Neurobion Sangobion Vicks Always Ariel Gillette Head & Shoulders Herbal Essences Oral-B Pampers Pantene Tampax and more. Our community includes operations in approximately 70 countries worldwide.

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We are an equal opportunity employer and value diversity at our company. We do not discriminate against individuals on the basis of race color gender age national origin religion sexual orientation gender identity or expression marital status citizenship disability HIV/AIDS status or any other legally protected factor

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