Administrative Assistant

We offer a dynamic and supportive work environment with excellent benefits including:

• Competitive Salary: Between Pesos per month (including 13th month)
• 100% Work From Home
• 9-day fortnight: 6:30 am to 3:30 pm PH time
• Permanent work-from-home set-up
• Collaborative and supportive team

What Youll Do:

The Role

This is a very important role; we know that our admin team keeps our practice running smoothly. Youll be the glue across client onboarding communications and day-to-day operations and youll report directly to our Australian Administration Manager.

Key Responsibilities:

• Manage client onboarding calendars and appointment scheduling keeping documents e-signatures and workflows moving smoothly
• Serve as a first point of contact for clients handling calls and emails with professionalism and warmth
• Maintain and organize client files and ATO correspondence keeping sensitive information secure and compliant with firm policy
• Prepare and distribute internal and external communications including team updates and client-facing correspondence
• Support ad hoc projects as they come up research data collection and report preparation
• Actively use and help shape our AI tools (Claude Cowork Microsoft Copilot) to automate routine tasks and improve how we work
• Keep the team connected with fun fortnightly social online activities

Youre a Great Fit If You:

• Have 2 years of admin or operations experience within an Australian accounting public practice firm
• Already use AI tools and are always thinking about how to use them better
• Are detail-oriented self-motivated and reliable without needing to be managed
• Communicate clearly bring a customer-service mindset and thrive in a fully remote environment
• Can be trusted with sensitive and confidential information handled with discretion
• Bring warmth and energy. People enjoy working with you

Software Knowledge

We will train the right person. Familiarity with any of the following is a bonus:

• Xero / XPM
• FYI
• ATOMate
• NowInfinity
• Ignition
• Microsoft Suite
• Claude
• Microsoft Copilot
• Annature
• Adobe Sign
• Mailchimp
• Canva

Make a Meaningful Impact and Achieve Your Career Goals with us. Apply now!