Admin Supervisor

Key Responsibilities

Office Operations & Facilities Management

• Oversee daily office activities to ensure a clean safe organized and productive working environment in our BGC office.

• Manage office facilities including seating arrangements meeting rooms equipment (printers internet air conditioning etc.) and maintenance requests.

• Coordinate with building administration security cleaning services and other external vendors.

• Ensure compliance with health safety and local government requirements (e.g. fire safety business permits).

Administrative Team Supervision

• Lead schedule and supervise administrative support staff (receptionists office clerks utility aides).

• Conduct training performance evaluations and daily task delegation.

• Ensure front desk and reception functions run smoothly greeting visitors answering calls handling couriers.

Supplies Procurement & Vendor Management

• Manage office supply inventory (stationery pantry items cleaning materials PPE etc.) and place timely orders.

• Source and negotiate with office vendors (catering water office supplies IT peripherals furniture repair etc.).

• Track office-related expenses and assist in budget monitoring for general administration.

Document & Records Management (General Office Level)

• Establish and maintain an organized filing system for general office documents (invoices memos internal reports personnel requests etc.).

• Ensure proper handling of incoming/outgoing mail packages and internal correspondence.

• Support departments in document retrieval and archiving (without deep involvement in customer installment contracts).

Internal Support & Coordination

• Act as the central point of contact for office-related employee requests (workstation issues access cards pantry stationery).

• Coordinate with HR on new hire onboarding logistics (workspace setup ID badges office orientation).

• Assist finance team with petty cash reimbursement for office expenses utility bill verification and purchase request processing.

• Organize internal meetings town halls and company events (logistics booking catering materials).

Process Improvement & Compliance

• Develop and implement office administration policies (e.g. attendance tracking for non-HR staff visitor log equipment usage).

• Ensure office operations comply with data privacy rules (e.g. secure disposal of confidential documents visitor policy).

• Identify inefficiencies and propose solutions (e.g. digital forms vendor consolidation inventory automation).

Reporting

• Prepare weekly/monthly office administration reports supply usage maintenance issues budget vs actual expenses staff attendance (admin team).

• Report any facility or security incidents to management and follow up on corrective actions.

Qualifications & Requirements

• Education:Bachelors degree in Business Administration Office Management or a related field.

• Experience:Minimum 35 years of experience inoffice administration with at least 12 years in asupervisory role(managing admin staff). Experience in aconsumer finance retail or installment-based businessis a plus but not required.

• Technical skills:Proficient in MS Office (Excel Word PowerPoint) Google Workspace and basic office management tools (inventory trackers purchase requests).

• Soft skills:Strong leadership organization problem-solving communication and ability to multitask in a BGC office environment.

• Language:Fluent in English (written and spoken); Filipino is an advantage.