Admin Supervisor

Oversee daily office activities to ensure a clean safe organized and productive working environment in our BGC office.

Manage office facilities including seating arrangements meeting rooms equipment (printers internet air conditioning etc.) and maintenance requests.

Coordinate with building administration security cleaning services and other external vendors.

Ensure compliance with health safety and local government requirements (e.g. fire safety business permits).

Lead schedule and supervise administrative support staff (receptionists office clerks utility aides).

Conduct training performance evaluations and daily task delegation.

Ensure front desk and reception functions run smoothly greeting visitors answering calls handling couriers.

Manage office supply inventory (stationery pantry items cleaning materials PPE etc.) and place timely orders.

Source and negotiate with office vendors (catering water office supplies IT peripherals furniture repair etc.).

Track office-related expenses and assist in budget monitoring for general administration.

Establish and maintain an organized filing system for general office documents (invoices memos internal reports personnel requests etc.).

Ensure proper handling of incoming/outgoing mail packages and internal correspondence.

Support departments in document retrieval and archiving (without deep involvement in customer installment contracts).

Act as the central point of contact for office-related employee requests (workstation issues access cards pantry stationery).

Coordinate with HR on new hire onboarding logistics (workspace setup ID badges office orientation).

Assist finance team with petty cash reimbursement for office expenses utility bill verification and purchase request processing.

Organize internal meetings town halls and company events (logistics booking catering materials).

Develop and implement office administration policies (e.g. attendance tracking for non-HR staff visitor log equipment usage).

Ensure office operations comply with data privacy rules (e.g. secure disposal of confidential documents visitor policy).

Identify inefficiencies and propose solutions (e.g. digital forms vendor consolidation inventory automation).

Prepare weekly/monthly office administration reports supply usage maintenance issues budget vs actual expenses staff attendance (admin team).

Report any facility or security incidents to management and follow up on corrective actions.

Education:Bachelors degree in Business Administration Office Management or a related field.

Experience:Minimum 35 years of experience inoffice administration with at least 12 years in asupervisory role(managing admin staff). Experience in aconsumer finance retail or installment-based businessis a plus but not required.

Technical skills:Proficient in MS Office (Excel Word PowerPoint) Google Workspace and basic office management tools (inventory trackers purchase requests).

Soft skills:Strong leadership organization problem-solving communication and ability to multitask in a BGC office environment.

Language:Fluent in English (written and spoken); Filipino is an advantage.