Admin Coordinator (Philippines)

Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria Virginia and Orlando Florida USA with technical support centers in South East Asia and East Africa that provide program management and facilities engineering services worldwide. Planate is a small business provider of planning design infrastructure management technical consulting engineering and construction management services in support of the US Department of Defense (DOD) and its service (Army Air Force Navy Marine Corps) missions along with other federal agencies all over the world.

We are seeking a highly organized and proactive Admin Coordinator to support daily office operations and ensure administrative efficiency across the organization. The ideal candidate demonstrates flexibility professionalism tact and diplomacy while effectively communicating with individuals at all levels of the business. This role requires excellent organizational skills attention to detail and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Coordinate office activities and administrative operations to ensure efficiency and compliance with company policies and procedures.
• Manage incoming and outgoing communications including phone calls emails mail packages and correspondence.
• Provide administrative support to employees visitors clients and business partners.
• Assist with procurement activities including sourcing ordering and tracking office supplies and equipment.
• Maintain asset management records and inventory tracking systems.
• Handle shipping receiving and distribution of office materials and company assets.
• Schedule and coordinate appointments meetings conference rooms and office events.
• Arrange travel accommodations transportation and itineraries for employees and visiting staff.
• Prepare print organize and distribute documents and reports as needed.
• Coordinate office services including cleaning services utilities office rentals and vendor relationships.
• Maintain office supply inventory and ensure timely replenishment of stock.
• Support special projects and perform additional administrative duties as assigned.

Qualifications:

• Associates or Bachelors degree in Business Administration Management Marketing or a related field preferred.
• 02 years of administrative office coordination customer service or related experience.
• Recent graduates are encouraged to apply.
• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Strong verbal and written communication skills.
• Excellent organizational and time-management skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• High degree of attention to detail and accuracy.
• Experience with data entry and maintaining records.
• Working knowledge of general office equipment including printers scanners and copiers.

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Why Planate

Planate Management Group is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin or protected veteran status and will not be discriminated against on the basis of disability.

Joining the Planate team opens you to an experience working for a Global company where you are among a team that is considered a premier trusted partner for planning design engineering asset management and professional service solutions anytime anywhere. We Take Care of Our Own; Personally and Professionally Up and Down The Line.

Wed love for you to be a part of our Global workforce helping us serve as an effective and integrated partner to advance every clients mission!