Admin and Facilities Assistant

Work Location: Bonifacio Global City Taguig

Employment Type: Contractual

Work Setup: Fully Onsite Dayshift

Job Summary

The Admin and Facilities Assistant will support its Facilities and Compliance team. Youll help look after PEZA-registered assets keep reports accurate make sure regulatory requirements are met and keep day-to-day facilities operations running smoothly. The role covers asset tracking PEZA transaction processing document control and everyday facilities coordination all to maintain a safe compliant and well-functioning workplace.

Key Responsibilities

Asset Management Support (PEZA)

• Keep the inventory of PEZA-registered assets such as equipment BPT assets and furniture accurate and up to date
• Help with asset tagging tracking and reconciling PEZA and non-PEZA assets
• Monitor asset movements transfers borrowings and disposals making sure each is properly documented
• Check that asset documents are complete including invoices import permits and PEZA approvals
• Assist with regular physical inventory counts and asset verification

PEZA Compliance & Documentation

• Help prepare and submit PEZA reports such as farm-in and farm-out transactions transfers and disposals
• Make sure documents meet PEZA standards and audit requirements
• Keep audit-ready files both digital and physical
• Coordinate with PEZA officers and internal teams on compliance requirements

Reporting & Data Management

• Prepare regular asset monitoring reports and variance analyses
• Look into discrepancies and work with the concerned teams to resolve them
• Maintain an accurate asset database and tracking system whether in Excel or a dedicated system
• Provide data and documents needed for internal and external audits

Administrative & Facilities Support

• Provide day-to-day administrative support to the Facilities team
• Prepare reports presentations and other documents as needed
• Schedule meetings and handle logistics for audits inspections and vendor visits
• Help with procurement paperwork and coordinate with vendors on asset and facilities needs

Qualifications

• Bachelors degree preferred or equivalent work experience
• 2 to 3 years of experience in administrative facilities asset management or compliance roles
• Experience with PEZA compliance and systems (eZTS eIPS AEDS) is an advantage
• Proficient in Microsoft Office especially Excel for tracking and reporting
• Strong organizational and coordination skills with great attention to detail
• High accuracy and a strong sense of data integrity
• Good documentation and record-keeping skills
• Good communication skills and the ability to coordinate with different stakeholders
• Proactive and a good problem-solver