Accounts Payable and Expense Lead

• Lead mentor and develop the AP team (Analysts and Specialists) setting clear priorities reviewing work product and supporting professional growth.
  

• Establish service standards KPIs and operational controls for the AP function.
  

• Allocate workloads across the team to ensure timely processing of invoices payment batches and vendor inquiries across all entities.
  

• Drive continuous improvement initiatives to enhance AP workflow efficiency accuracy and scalability. Conduct performance reviews and support career development planning for direct reports.
  

• Oversee end-to-end AP workflows in Stavpay including invoice intake data entry cost allocation across fund entities and management companies approval routing and payment readiness.
  

• Review and approve invoice coding entity allocation and expense categorization to ensure accuracy across funds SPVs and management entities.
  

• Monitor invoice aging open payables and payment status; ensure timely resolution of holds disputes and aged items.
  

• Oversee AP payment batch loading and data synchronization into Advent Geneva to maintain general ledger integrity.
  

• Ensure accrual support is prepared accurately and on schedule for month-end and period close.
  

• Oversee vendor onboarding procedures including due diligence tax form collection (W-9 / W-8) and validation of payment and banking data.
  

• Maintain the integrity of vendor master data within Stavpay ensuring records are current complete and audit-ready.
  

• Review and approve changes to vendor payment details and banking information in accordance with internal controls.
  

• Serve as the senior escalation point for internal and external vendor payment inquiries ensuring professional and timely resolution.
  

• Partner with Fund Accounting Tax and Legal & Compliance on AP-related matter.
  

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• Oversee preparation of the AP Dashboard and related management reporting providing senior leadership with clear visibility into cash outflows payment aging and operational metrics.
  

• Support expense analysis budget monitoring and vendor cost reporting across fund and management company entities.
  

• Ensure AP operations are compliant with internal controls audit requirements and investor reporting standards.
  

• Partner with Fund Accounting to reconcile payables resolve discrepancies and support year-end audit processes.
  

• Identify and escalate operational or financial control risks arising from AP activities.
  

• Act as the primary AP operations liaison to Fund Accounting Legal Tax and senior management.
  

• Coordinate with fund administrators and external service providers on payment-related matters.
  

• Support ad hoc financial analyses and special projects as directed by the Senior Controller.
  

• Provide input on AP system enhancements workflow automation and platform optimizations (Stavpay Geneva).
  

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Job Requirements and Credentials:

• Bachelors degree in Finance Accountancy Business Administration Economics or a related field.
  

• 8 years of experience in accounts payable fund operations or finance operations with a focus on AP workflow management in a multi-entity environment.
  

• Minimum 1 years of people leadership experience.
  

• Strong experience supporting private equity funds alternative investment managers or fund administration organizations.
  

• Experience managing AP and invoice operations in a regulated financial services or alternative asset management environment.
  

• Strong understanding of private equity fund structures management companies SPVs and fund expense allocation.
  

• Advanced Microsoft Excel and reporting capabilities.
  

• Strong working knowledge of AP automation platforms; experience with Stavpay is a significant advantage. Familiarity with Advent Geneva or comparable portfolio accounting systems is a plus.
  

• Knowledge of AP controls vendor payment governance W-9/W-8 tax documentation requirements and audit readiness standards.
  

• Leadership and people development.
  

• Strong operational and financial controls mindset.
  

• Strong attention to detail in invoice review expense coding and vendor data validation.
  

• Excellent stakeholder management across legal finance and investment operations teams.
  

• Strong analytical decision-making and problem-solving capabilities.
  

• Ability to operate in a fast-paced multi-entity private equity environment with high standards of accuracy and governance.