Accounts Assistant

Start and build your career with BMG Outsourcing one of the well-respected Australian-owned Outsourcing Companies with offices in Clark and Sydney providing high-quality services to clients and promising careers to its employees.

We are looking for a detail-oriented Accounts Assistant to manage AP/AR transactions invoice processing reconciliations payments and general accounting tasks while maintaining accurate financial records across multiple entities.

• Schedule: Monday to Friday 7 AM - 4 PM (PH Time)
• Work Set up: Hybrid
• Salary range: PHP 50000 - 55000

In this role you will:

Accounts Payable

• Manage end-to-end Accounts Payable for applicable grouped entities including supplier bill review and processing supplier onboarding statement reconciliations payment runs and monitoring including ensuring all onboarding documentation and credit applications are complete.

• Where applicable review purchase orders outstanding balances investigate variances in items received compared to items invoiced.

• Be first point of contact with suppliers for all reconciliation issues escalate where required through operations finance sales.

• Referral of invoicing and product issues with the applicable sales / operations team. Monitor until resolution completed and escalate to Group Financial Controller of Aged / Material value issues.

• Coordinate invoice approvals and execute batch payment runs including uploading ABA files to Corporate Online ensuring accuracy and timely processing.

Accounts Receivable

• Manage Accounts Receivable for applicable grouped entities including customer setup including ensuring all onboarding documentation and credit applications are complete shared services invoicing and sending of monthly statements where applicable.

• Monitor Accounts receivable inbox and queries and follow up overdue customers to confirm expected payment dates.

• Referral of invoicing and product issues with the applicable sales / operations team. Monitor until resolution completed and escalate to Group Financial Controller of Aged / Material value issues.

Credit Cards & Expense Processing

• Process and reconcile credit card transactions where applicable per entity grouping requirements for cardholders.

• Where applicable allocate project related costing in project management software.

• Where applicable upload transactions into accounting software and reconcile with banking statements

• Follow up outstanding receipts and obtain approvals for no-receipt transactions in line with internal procedures.

• Send monthly credit card spend summaries to managers for approval

Reconciliations & Financial Support

• Perform balance sheet reconciliations across bank accounts inventory credit cards trade creditors and trade debtors for applicable reporting group

• Support month-end close by ensuring transactions are accurately recorded reconciled and supported with appropriate documentation.

• Identify and resolve reconciling items in a timely manner.

Project and Construction reporting

• Coding of credit card transactions supplier and customer invoices with accurate project details and work breakdown structure labelling including project ID project stage cost codes etc.

Compliance & Administration

• Maintain accurate and complete records for Accounts Payable Accounts Receivable credit cards and balance sheet reconciliations to support audit trails internal controls and month-end reporting.

• Ensure finance processing complies with internal procedures and approval requirements.

Stakeholder Management

• Respond promptly to internal teams management suppliers and customers regarding invoices payments and queries.

• Provide ad hoc accounting support for operational and project-related financial tasks.

• Provide clear and professional communication to support effective working relationships.

Systems & Process Improvement

• Use Accounting systems (Xero Bluerock Workguru) efficiently to maintain data integrity and accurate reporting.

• Assist in continuous improvement initiatives for financial processes and reporting efficiency such as an integrated credit card expense system implementation and upgraded ERP system focusing on project reporting.

• Support manual imports reconciliations and system updates as needed.

Were Looking for Someone Who has:

• Tertiary qualification in Business Administration (major in Financial Management) or related discipline.

• 5 - 10 years experience in Accounts Payable or Bookkeeping with demonstrated progression into an Accounts Assistant / Bookkeeper role.

• Proven experience supporting broader accounting functions including Accounts Receivable reconciliations bank reconciliations credit card and expense processing and month-end close activities.

• Experience working across multiple entities within a group structure.

• Proficient in the use of basic accounting systems expense management systems and project management reporting systems with the ability to adapt to new systems and processes.

• Experience in process improvement projects including integrated credit card expense management system implementation and ERP systems

Why Youll Love Working with Us:

• Company-provided laptop second monitor
• Free HMO
• Monthly Team Gratitude Celebrations Year-end Party & Summer Outing.
• Welcome gift on Day 1
• Coffee session on Day 1 (for hybrid and onsite employees)
• Company Shuttle Service
• Free Meals and Snacks
• Generous vacation days holidays and sick leave to help you recharge.
• DOLE Mandated Leave (Paternity Leave Maternity Leave 7 days SOLO Parent Leave Magna Carta Leave etc.)