Account Specialist

About Onnyt Global Onnyt Global is a Chicago-based property management company supporting homeowner associations (HOAs) across the U.S. We manage the full financial and operational lifecycle for our association clients and our global team is at the heart of how we deliver high-quality service at scale. Were growing fast and building the team to match.

We are looking for a detail-oriented and client-focused Account Specialist to support Accounts Payable and Accounts Receivable functions for our Homeowners Association (HOA) clients. The ideal candidate is organized proactive and comfortable managing multiple priorities with minimal supervision while maintaining accuracy and strong client relationships.

Key Responsibilities

• Process vendor invoices daily and ensure client invoices are paid on a monthly basis
• Manage the monthly Accounts Payable close and accrual process
• Assist with the setup and maintenance of new and existing vendor payable accounts
• Collect and monitor W-9 forms and certificates of insurance for all vendors
• Review invoices and financial statements for accuracy identifying discrepancies and avoiding duplicate payments
• Monitor accounts receivable for clients and initiate collections when necessary
• Process and distribute billing statements for clients
• Monitor petty cash disbursements and provide receipts for coding
• Read ledgers to follow and trace transactions
• File and maintain accounting documents
• Identify accounting errors or discrepancies on financial statements
• Handle and facilitate client inquiries and requests
• Understand the cash flow process specific to HOAs

Qualifications

• 35 years of related experience or an equivalent combination of education and experience
• Proficient with Google Suite applications (Gmail Docs Sheets)
• Strong interpersonal written and verbal communication skills
• Ability to multitask and work autonomously within established procedures with limited supervision
• Strong decision-making organizational and problem-solving skills
• Ability to set priorities meet deadlines and work under pressure
• High level of integrity and professionalism when handling confidential information
• Comfortable working with a diverse clientele

Core Competencies

• Client-Centered Service: Understands client needs and works to exceed expectations
• Execution and Results: Prioritizes work meets deadlines and acts with urgency
• Judgment: Makes ethical data-informed decisions
• Planning and Improvement: Takes ownership of work and identifies steps needed for success
• Communication and Influence: Listens actively and communicates professionally
• Ethics and Compliance: Follows company policies and demonstrates integrity in all work situations
• Adaptability: Adjusts to changing work demands and stays open to feedback.

Work Set-Up

• Night shift: 9 PM6 AM PHT (aligned to U.S. Central Time)
• ONSITE for Davao