Project Budget and Compliance Officer (N-26-20PBCHQ)

The International Potato Center (CIP) is seeking a Project Budget and Compliance Officer to support the effective management of project budgets and ensure compliance with financial and donor requirements across CIPs portfolio.

About CIP: CIP is part of the CGIAR global research partnership committed to transforming food land and water systems in a climate crisis. CIPs mission is to develop and share science-based innovations in potato sweetpotato and other root and tuber crops. CIP partners with organizations in over 20 countries in Africa Asia and Latin America to strengthen agri-food systems and provide economic social and nutritional benefits especially for women and youth. We integrate social and biophysical sciences to address complex challenges in food and agriculture. For more information please visit

About the position: The selected candidate will report to the Project Budget & Compliance Senior Manager and will be based in Lima Peru.

Responsibilities:

Monitor funding trends and manage capacity for the functional area to ensure compliance and delivery of financial services to the projects.

Review all the financial aspects according to the agreement IFRS and donor guidelines including preparation of proposal budgets set-up of projects in OCS preparation and submission of all invoices financial reports to donors timely corrections to the general ledger and maintenance of agreement master files.

Work with the project team to ensure that all donor related information is disseminated to project and therefore abide by donor rules and regulations.

Maintain appropriate relations with donors and make reports as necessary ensuring compliance with any terms or conditions agreements.

Monitors compliance in the projects including project audit reports budget information in the system and general contractual project information and participate in quarterly financial validation of forecast implementation

Ensure partners financial reports are in compliance with terms and conditions set-out in the sub-agreements and participate in annual partners expense certification process.

Review policies and procedures related to projects accounting and projects financial management as well as to contribute to those related to grants and contracts management.

Monitor Portfolio Health: Recovery of Indirect Costs (OH Chargebacks Personnel) Potential Risks (Exchange Rate adjustments Budget Variances/Revisions Audits tracks)

Prepares and submits monthly management reports (W1&W2 W3 and Bilateral Funding).

Stay current with donor regulations and the award requirements identified in the CIP compliance matrix to prepare accurate and timely reports.

Maintains all applicable project records and files in accordance with internal controls demonstrating compliance with donor requirements.

Contribute to PBC staff performance evaluations and identify succession planning and development.

Comply with applicable health and safety CIP policies and procedures.

What are we looking for

Bachelors degree in Business Administration Financial Management Operations or a related field.

Minimum of 8 years of relevant professional experience.

Strong financial management budgeting and analytical skills with advanced proficiency in Excel.

Solid knowledge of donor regulations particularly Bill & Melinda Gates Foundation (BMGF) guidelines and project implementation.

Strong knowledge of USAID projects including FAR ADS regulations and OMB Circulars.

Familiarity with other international development donors (e.g. EU FCDO/DfID).

High attention to detail with a focus on accuracy and risk mitigation.

Proven ability to interpret complex regulations and monitor financial transactions and documentation for compliance.

Strong organizational skills with the ability to manage multiple priorities and meet tight deadlines.

Proficiency in ERP and accounting systems .

Advanced written and spoken English (required).

Strong communication and stakeholder management skills with a high level of integrity and accountability.

1-year contract with the possibility of renewal based on performance.

Compensation package commensurate with experience.

Excellent working environment.

Work in an equal and diverse workplace.