26-10 Grants & Contracts Intern
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Job Summary
The International Potato Center (CIP) is currently seeking a motivated and detail-oriented individual to join our team as a Grants and Contracts Intern at our Headquarters in Lima Peru. As a Grants and Contracts (G&C) Intern you will play a crucial role in supporting the operations of our G&C department.
About the role: The intern will assist in updating G&C and CIP-related systems for the donor and partner award portfolio ensuring efficient access and distribution of information while maintaining compliance with institutional and donors requirements. The intern will report to the Grants and Contract System Officer.
Key activities:
- Assist in reviewing validating updating and distributing grant and contract documentation and related data in the OCS ERP system ensuring consistency and proper record management.
- Support in maintaining up-to-date database and repository of contractual transactions in OCS ERP and/or Knowledge Management G&C public and internal sites and Project sites in coordination with G&C System Officer and G&C portfolio owners.
- Support compliance with donor requirements including supporting timely submission of deliverables/reports by monitoring OCS alerts in coordination with the G&C System Officer.
- Support the follow-up actions for subgrant agreements.
- Assist in the subgrants close-out process.
- Support the management of electronic and hard copies of G&C documentation of project files for proper record-keeping.
- Support distributing contractual documents internally and externally.
- Support partners reporting by monitoring OCS alerts and sending reminders in coordination with G&C portfolio owners and updating the relevant systems.
- Support in drafting Compliance Matrix for new awards.
- Support responding to Resource Mobilization Unit (RMU) requests concerning past and ongoing projects by systematically sourcing verifying and compiling information from historical archives and the OCS.
- Support the G&C portfolio owners on the drafting of common letters addressed to partners.
- Participate in project life cycle reviews and meetings; and support other G&C transactions when needed.
- Assist in creating and monitoring the G&C task assignment/ticketing system
- Ensure compliance with national and international health and safety laws regulations and standards.
- Perform other duties as assigned.
What are we looking for on a candidate
- Currently in the final years of a bachelors degree or hold a bachelors degree in International Development Business Administration Operations or related field; or an equivalent combination of education and experience.
- Ranked in the upper third of their faculty (mandatory requirement).
- Preferred previous experience (as volunteer or intern) in an international organization / NGOs or project-based organizations donor-funded projects or in a similar position in CGIAR organizations Research Centers or Public International Organizations.
- Interest and ability to manage qualitative and quantitative analytical skills work in a multidisciplinary environment and collaborate with research teams and partners.
- Excellent interpersonal relationships skills and teamwork orientation.
- Spanish and proficiency in English; Written and Oral.
- MS Office with strong Excel skills (e.g. data management formulas and basic analysis).
Why should you consider this opportunity
- CIP is a global and reputable international organization that has a strong state-of-the-art R&D background.
- CIP is dedicated to achieving food security improving nutrition and well-being and gender equity for poor people in roots tubers farming and food systems in the developing world.
- CIP is a member of the CGIAR a global research partnership for a food secure future dedicated to reducing poverty enhancing food and nutrition security and improving natural resources.
What are we offering
- CIP provides the opportunity to work in a prestigious international organization.
- Excellent working environment.
- In and out buses for different routes in Lima
- Comprehensive insurance coverage.
- 6 months-term agreements with possibility of renewal.
- Work in an equal and diverse workplace.
How to apply
This position will not have contact with children or vulnerable adults.
Learn more about CIP by accessing our web site at .
CIP is an equal opportunity employer. Qualified women and professionals from developing countries are particularly encouraged to apply
Required Skills:
Ranked in the upper third of their faculty (mandatory requirement). Preferred previous experience (as volunteer or intern) in an international organization / NGOs or project-based organizations donor-funded projects or in a similar position in CGIAR organizations Research Centers or Public International Organizations. Interest and ability to manage qualitative and quantitative analytical skills work in a multidisciplinary environment and collaborate with research teams and partners. Excellent interpersonal relationships skills and teamwork orientation. Spanish and proficiency in English; Written and Oral. MS Office with strong Excel skills (e.g. data management formulas and basic analysis).
Required Education:
Currently in the final years of a bachelors degree or hold a bachelors degree in International Development Business Administration Operations or related field; or an equivalent combination of education and experience.
