Procurement Officer

DUTIES & RESPONSIBILITIES

1. Strategic Sourcing & Procurement Execution

• Manage the full procurement lifecycle including requisition review sourcing evaluation negotiation and purchase order issuance.
• Identify and implement cost-saving opportunities through strategic sourcing initiatives.
• Ensure procurement activities are aligned with organizational policies and budgetary guidelines.
• Maintain procurement plans aligned with departmental and organizational needs.

2. Vendor Management & Performance Optimization

• Identify evaluate and onboard vendors in line with approved vendor selection frameworks.
• Maintain and continuously update the approved vendor database.
• Monitor vendor performance against agreed service levels (SLAs/KPIs).
• Drive vendor rationalization and performance improvement initiatives.

3. Contract Management & Negotiation

• Support the development review and administration of vendor contracts.
• Lead price and commercial negotiations to achieve optimal value for the organization.
• Ensure all contracts comply with legal regulatory and internal governance standards.

4. Procurement Governance & Compliance

• Ensure strict adherence to procurement policies processes and approval hierarchies.
• Maintain proper documentation and audit trails for all procurement transactions.
• Support internal and external audit activities by providing required procurement records.
• Mitigate procurement-related risks through due diligence and compliance checks.

5. Stakeholder Engagement

• Collaborate with internal stakeholders to understand procurement needs and timelines.
• Provide advisory support on procurement processes vendor selection and cost optimization.
• Ensure timely delivery of goods and services to meet business requirements.

6. Logistics & Supply Coordination

• Coordinate delivery receipt and verification of procured goods and services.
• Liaise with vendors and internal teams to resolve supply chain issues.
• Ensure proper documentation for goods receipt and service completion.

REQUIREMENTS

Education:

• BSc/HND in Social Sciences or a related field
• Relevant certifications (e.g. CIPSM) are an added advantage.

Experience:

• Minimum of 5 years experience in procurement or supply chain management
• Experience in a regulated industry is preferred.
• Experience in vendor negotiation and contract management.

KEY COMPETENCY REQUIREMENTS:

Knowledge:

• Strategic sourcing and procurement planning
• Knowledge of procurement regulations and compliance standards
• Procurement systems and ERP tools
• Spend analysis and cost optimization
• Vendor evaluation and contract negotiation.

Skill/Competencies

• Strong analytical and problem-solving skills
• High attention to detail and process discipline
• Effective communication and stakeholder management
• Ability to manage multiple priorities under tight timelines.