PROCUREMENT OFFICER

The Procurement Officer will manage end-to-end procurement for FM operations sourcing and purchasing spare parts consumables PPE tools and subcontracted services while maintaining supplier relationships contracts and compliance documentation. The role blends hands-on FM/site procurement (critical spares subcontractor agreements consumables) with general procurement discipline (competitive sourcing cost control contract administration) operating within defined expenditure approval tiers.

Source and purchase spare parts consumables PPE tools and equipment required for hard and soft FM service delivery.

Issue Requests for Quotation (RFQs) to preferred and prospective suppliers/subcontractors; evaluate bids on a fair competitive and accountable basis.

Negotiate pricing terms and service levels with suppliers and subcontractors; escalate contract terms beyond personal authority appropriately.

Raise track and manage purchase orders through to delivery and invoice reconciliation.

Administer subcontractor agreements and supplier contracts ensuring timely execution renewal and compliance with agreed terms.

Manage procurement within defined Minor/Medium/Major variable expenditure approval tiers routing approvals correctly by value band.

Maintain accurate stock and inventory records for critical spares and consumables; support minimum stock/reorder point management.

Track supplier performance (lead time quality reliability) and maintain an approved vendor list.

Ensure procurement of regulated items (e.g. chemicals) complies with relevant certification and regulatory requirements (e.g. NAFDAC-approved chemicals).

Maintain organised procurement documentation: RFQs POs contracts supplier records and audit trails.

Support budget tracking and cost control by monitoring procurement spend against forecast and flagging variances.

Coordinate with the Facility Manager and service leads to align procurement timing with PPM schedules and operational needs.

HND/Bachelors degree in Procurement Supply Chain Management Business Administration or a related discipline.

Minimum 36 years procurement experience ideally including exposure to Facilities Management engineering spares or subcontractor/vendor management.

Working knowledge of general procurement principles: competitive sourcing tendering/RFQ processes contract administration and supplier evaluation.

Familiarity with FM-specific procurement needs (spare parts consumables PPE specialist subcontractors) is a strong advantage.

Strong negotiation skills and commercial awareness balancing cost quality and delivery reliability.

Comfortable working with a CMMS/ERP or procurement system for purchase orders stock tracking and reporting (training provided if not previously used).

Excellent organisational skills and attention to detail with the ability to manage multiple concurrent purchases and contracts.

Strong written and verbal communication skills for supplier negotiation and internal coordination.

High standard of integrity and accountability given the roles financial and compliance exposure.

Competitive salary commensurate with experience.

Structured procurement framework with clear approval tiers tools and support.

Opportunity to manage procurement for a large-scale high-profile facility with a broad and technical spend base.

Career development within a growing Integrated Facilities Management company.