Logistics, Supply Chain & Procurement Officer
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Job Summary
Procurement & Logistics Officer will be responsible for managing end-to-end procurement and importation activities for equipment spare parts consumables and technical materials sourced from international suppliers. The role will oversee supplier engagement negotiation shipping arrangements customs documentation freight forwarding clearing processes regulatory compliance and final delivery to designated locations within Nigeria and other locations
The successful candidate will ensure timely delivery cost optimization compliance with relevant import regulations and efficient coordination among suppliers freight forwarders customs agents banks and internal stakeholders. international markets. This is a hands-on operational role for someone who thrives on detail follow-through and solving problems before they become delays.
Key Responsibilities
1. Import Coordination
- Liaise with overseas suppliers and freight forwarders to schedule and coordinate shipments (sea and air freight)
- Track shipments end-to-end from dispatch to arrival; proactively flag delays risks or issues before they escalate
- Negotiate freight rates and select clearing/forwarding agents
- Maintain a live shipment tracker covering status ETA and cost for every consignment in transit
2. Documentation & Compliance
- Prepare and verify import documentation: invoices packing lists bills of lading certificates of origin
- Manage the customs clearance process with Nigerian Customs and clearing agents
- Ensure compliance with NAFDAC SON or other regulatory requirements where applicable to the goods being imported
- Maintain accurate audit-ready records of duties levies and clearing costs for every shipment
3. Logistics & Delivery
- Coordinate last-mile delivery of goods and equipment to client sites across Nigeria
- Manage relationships with local transporters and dispatch partners
- Resolve delivery issues damage delay discrepancy quickly professionally and with clear client communication
4. Reporting & Cost Control
- Track and report landed cost per shipment (goods cost freight duties clearing fees)
- Maintain shipment status reports for management review
- Identify and recommend cost-saving opportunities in freight selection and customs clearing
5.Procurement & Supplier Management
- Source and evaluate international suppliers and OEMs.
- Negotiate pricing delivery schedules warranties and commercial terms.
- Manage RFQs purchase orders and supplier contracts.
- Develop strategic relationships with OEMs and international vendors.
Person Specification
- 36 years of experience in import/export operations freight forwarding or supply chain management in Nigeria
- Working knowledge of Nigerian customs procedures tariff classification and import documentation
- Existing relationships with clearing agents and/or freight forwarders is a strong advantage
- Comfortable working in Excel for shipment tracking cost calculation and reporting
- Calm under pressure customs delays and shipping disruptions are routine in this role and we need someone who solves problems rather than escalates them
- High integrity and financial discipline this role involves handling duties and clearing fees with significant autonomy
A Note on Integrity
This role carries real financial responsibility: clearing fees duties and agent payments often need to move quickly with limited real-time oversight. We take this seriously and so should you. Reference checks for this role will specifically probe how candidates have handled company funds in past roles. All clearing-related expenses will follow a clear approval and documentation workflow transparency is non-negotiable.
What Success Looks Like
- Shipments move predictably with delays flagged early and communicated clearly
- Customs and compliance documentation is complete accurate and never a source of last-minute surprises
- Clients receive their goods and equipment on time in good condition with issues resolved before they become complaints
- Landed cost is tracked and visible with clear opportunities for savings surfaced proactively
- Chartered Institute of Purchasing & Supply (CIPS)
- Chartered Institute of Logistics & Transport (CILT)
- Nigerian Institute of Purchasing & Supply Management (CIPSMN)
Required Skills:
5. Qualifications Experience & Person Profile Essential Requirements Minimum HND or in Environmental Health Occupational Health & Safety Environmental Science or a related discipline Recognised HSE qualification NEBOSH General Certificate (or equivalent) is strongly preferred; ISPON membership or IOSH Managing Safely certification is acceptable at minimum Minimum 5 years of relevant HSE experience with at least 3 years in a facilities management hospitality or large commercial building environment Demonstrable experience directly supervising cleaning grounds or soft services teams this is not a purely administrative or desk-based HSE role; operational supervisory experience is non-negotiable Working knowledge of COSHH regulations chemical safety data sheets and safe chemical handling procedures relevant to cleaning and grounds operations Experience managing and coordinating pest control programmes in a large commercial or institutional facility Competent in the preparation review and enforcement of risk assessments method statements and Permits to Work Proficient in Microsoft Office able to produce professional inspection reports schedules and management summaries independently The Person We Need You walk the facility with sharp eyes you notice the spill before a visitor slips on it the weed before it becomes an eyesore and the pest sign before it becomes an infestation You lead by being present your team knows your standards because they see you inspect correct and recognise good work every day not once a week You are firm on safety and standards without being inflexible you know how to get compliance through training respect and clear expectations not fear You can write a professional incident report and present cleaning audit scores to a client in the same morning and do both well
