HR & Compliance Officer

Location: Otan Ayegbaju Osun State Nigeria

About the Role

We are seeking a highly organised discreet and detail-oriented HR/Admin & Compliance Officer to support day-to-day Human Resources operations office administration and compliance coordination.

This role is suitable for an early-career HR professional who is disciplined with documentation comfortable working with policies and procedures and able to handle confidential employees and business information responsibly.

The successful candidate will support recruitment onboarding employee records attendance and leave administration office coordination compliance registers policy implementation staff documentation training records and basic regulatory and audit-readiness activities.

The role requires someone who can work accurately follow established procedures maintain proper records communicate professionally and consistently follow up on assigned responsibilities.

Key Responsibilities

HR Operations Support

• Support recruitment activities including job postings CV screening and sorting interview scheduling candidate communication and recruitment documentation.
  
• Prepare and maintain recruitment trackers and candidate records.
  
• Support employee onboarding and ensure onboarding checklists are completed accurately.
  
• Assist with preparation and documentation of employment contracts offer letters confirmation letters policy acknowledgements and other HR correspondence.
  
• Maintain accurate employee personnel files both physical and electronic.
  
• Ensure employee records contain required documents including identification contracts qualifications onboarding documents leave records confirmations and disciplinary documentation.
  
• Track employee attendance lateness absence leave resumption and other HR registers.
  
• Prepare attendance and leave summaries for payroll processing.
  
• Support probation tracking and confirmation processes.
  
• Assist with staff welfare coordination.
  
• Support basic employee-relations follow-ups as directed.
  
• Maintain confidentiality when handling employees records compensation information disciplinary matters and other sensitive HR information.
  
• Draft and professionally format HR memos notices letters confirmations acknowledgements and internal communications.
  
• Support exit documentation and employee off boarding where required.
  

Vendor and Partner Compliance Documentation

Data Protection and Confidentiality

Incident and Non-Compliance Documentation

Training and Certification Tracking Compliance Records and Audit Readiness

Policy Administration

Compliance & Policy Coordination

Office Asset and Register Support

Document Control and Filing

Office Administration

Attendance Leave and Payroll Administration Support

Employee Records and Documentation

Recruitment and Onboarding Coordination

Education

Candidates should possess a minimum of:

• HND or bachelors degree in human resources management Business Administration Public Administration Law Industrial Relations Management or another relevant discipline.
  

Experience

• Approximately 2 years of relevant experience is preferred.
  
• Relevant NYSC or internship experience within an HR department may be accepted as part of the required experience.
  
• Experience involving administration employee documentation recruitment coordination compliance support or record management will be advantageous.
  

Required Skills and Competencies

The successful candidate should demonstrate:

• Strong written and verbal communication skills.
  
• Excellent attention to detail.
  
• Strong documentation discipline.
  
• High level of confidentiality and discretion.
  
• Good organisational and time-management skills.
  
• Ability to maintain accurate records.
  
• Ability to follow policies procedures and instructions consistently.
  
• Ability to communicate professionally with employees and management.
  
• Strong follow-up skills.
  
• Ability to manage multiple administrative tasks.
  
• Good judgement when handling confidential matters.
  
• Ability to work independently within established procedures.
  
• Willingness to learn and develop professionally.
  
• Good interpersonal skills.
  
• Professional workplace conduct.
  
• Reliability and accountability.
  
• Ability to meet deadlines.
  

Tools and Computer Skills

Candidates should be comfortable using:

• Microsoft Word.
  
• Microsoft Excel.
  
• Microsoft Outlook or similar email platforms.
  
• Microsoft Office generally.
  
• Google Docs.
  
• Google Sheets.
  
• Google Workspace.
  
• Basic electronic filing systems.
  
• Data-entry tools.
  
• Digital document-management processes.
  

Candidates should be able to:

• Create and format professional documents.
  
• Maintain spreadsheets and trackers.
  
• Organise electronic files.
  
• Enter data accurately.
  
• Manage professional email correspondence.
  
• Prepare basic administrative reports.
  

Added Advantages

The following will be advantageous but are not mandatory:

• Exposure to compliance or audit-support activities.
  
• Experience supporting policy administration.
  
• Basic understanding of employment documentation.
  
• HR-related professional training.
  
• CIPM or HRPL training or demonstrated willingness to undertake professional HR development.
  
• Basic understanding of data-protection and privacy principles.
  
• Awareness of the Nigeria Data Protection framework and related privacy requirements.
  
• Basic HSE or workplace-safety awareness.
  
• Experience maintaining training compliance or employee documentation registers.