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Head Contract Planning & Control
Job Location:
Monthly Salary:
Posted:
8 August 2026 (Yesterday)
Posted:
Application Deadline:
5 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
SERVICE DIMENSIONS
This job coordinates the budgeting and planning for the division across all Company (PHC LOS & ABJ) with the corresponding engagements (internal & external); oversees technical audits; and is responsible for the divisional contractual processes all geared towards providing support in ensuring facilities and equipment meet/operate at company standards.
It ensures contractual obligations are established/maintained providing uninterrupted service delivery and keeping the office residences and environs in conducive and safe working conditions.
ACTIVITIES
A. Contracts Strategy & Governance
- Define and maintain the FM&A contract strategy including consolidation sourcing models and lifecycle planning
- Ensure all FM&A contracts are established renewed or exited in full compliance with the Company Management System (CMS)
- Act as FM&A focal point for Contract strategy definition CFT preparation & evaluation and Contract performance governance
- Ensure contractual alignment between Scope of services Asset criticality Service level agreements (SLAs) and Performance indicators (KPIs)
B. Financial Control & Cost Assurance
- Ensure strict control of FM&A commitments invoices and payments
- Monitor budget consumption variances and risks
- Support contract cost optimization value engineering and savings initiatives
- Actively prevent Unplanned spend Emergency contracting Payment delays and reputational exposure
- Drives Duet meetings. Conducts weekly meetings with sectional heads and coordinates Purchase to Payment (P2P) meeting with CPNC Finance and technical departments to reduce/eliminate delays in the internal processes before invoicing/payment.
- Performs over-sight functions on the activities of eJPC creators and ensures FM&A contractors are paid on time.
- Supervises the interface with Internal Control and the Decentralized Purchasing Persons (DPP) to ensure that all POs and SPRs processed are in line with the DOA.
- Manages the presentation of monthly reports of FM&A budget performance in liaison with Cost Control team and discusses with Budget Responsible to identify areas to strengthen.
- Works with Partners & Authorities Relations (PAR) Finance & Control (F&C) and NUIMS teams to review yearly financial performance. (General Investments and Common Cost for Facilities Projects and Supply Chain entities).
- Contributes to the preparation of Five-year Budget plan for FM&A Division (Pluri-annual budget plan).
- Actively supports and works with sectional Heads/Managers in the preparation and monitoring of their budgets.
- Develops formulates and recommends budget defense strategies to address concerns and facilitate resolutions
C. Planning Forecasting & Work Program Control
- Develop and control short medium and long term FM&A work programs
- Lead multi year contract planning for Estates. Power generation. High rise buildings (EKT1 EKT2 KBR) Fleet travel catering technical services etc.
- Ensure budget realism and phasing in coordination with Finance and PAR
- Anticipate contract cliffs asset risks and resource bottlenecks using forward planning tools
- Responsible for negotiating and obtaining from NUIMS yearly approved Work Programs (WP) for the FM&A division as well as the defense.
- Defends yearly financial performance during Sub-Com and Quarterly FM&A Division Meetings with NUIMS.
- Ensure that all FM&A Division leases (landed properties) and Maintenance Contracts are properly established prior to the execution of works.
- Liaise with the contracts Duet to drive Triplet/Quartet/Quintet meetings and CPSC presentations with CPNC Division to promptly conclude the affected contracts.
- Work with technical departments in the preparation and monitoring of their budgets.
- Develop formulate and recommend budget defense strategies to address concerns and facilitate resolutions with Cost Control.
- Participate in quarterly FM&A meetings with Partners & Authorities Relations Division / NUIMS.
- Responsible for negotiating and obtaining from NUIMS yearly approved Work Programs (WP) for the FM&A division as well as the defense.
- Defends yearly financial performance during Sub-Com and Quarterly FM&A Division Meetings with NUIMS.
- Ensure that all FM&A Division leases (landed properties) and Maintenance Contracts are properly established prior to the execution of works.
- Liaise with the contracts Duet to drive Triplet/Quartet/Quintet meetings and CPSC presentations with CPNC Division to promptly conclude the affected contracts.
- Work with technical departments in the preparation and monitoring of their budgets.
- Manage negotiations agreements and other arising issues with landlords regarding Company owned/ leased landed properties.
- Manages third party correspondences for FM&A partners (NUIMS) Govt. Agencies etc.
D. Performance Management & KPI Control
- Design and maintain the FM&A KPI framework covering Service delivery Asset availability Financial control and Contractor performance
- Ensure objective data driven performance reporting to FM&A Management and others as may be required
- Lead contract performance reviews including Monthly service quality meetings Corrective action plans and Performance recovery strategies
- Responsible for weekly KPI monthly and yearly sectional reports.
E. Risk Compliance & Audit Readiness
- Maintains FM&A risk register related to contracts services and assets
- Ensure all FM&A activities are always audit ready
- Act as FM&A interface for Internal audits External audits and Regulatory reviews
- Track and close audit findings and management actions
- Overseas technical audits of FM&A facilities and equipment. Supervises audit planning implementation and close-out of follow-up actions.
- Actions in Synergi as HSE Rep for FM&A Division and as a member of the LOS Environmental Focus Team (EFT)
- Any other function that may be assigned by hierarchy.
- Supervises the creation and updates Assets Registers for facility/equipment managed by the various departments.
- Oversees correspondent support activities within FM&A (IST/CMS/IMO/Compliance).
- Supports the ISO 14001:2015 certification (dry and wet waste management) of all LOS facilities as HSE Rep for FM&A Division and as a member of the LOS Environmental Focus Team (EFT).
- Conduct waste management trainings for contractor personnel & follow-up and close-out of assigned HSE
CONTEXT AND ENVIRONMENT
- Budget engagements with partners can run into odd hours of the day.
- Challenges in dealing with the bureaucratic settings of government parastatals and agencies.
- Function will require to travel for meetings with relevant authorities.
- Interface with technical departments for budget details and updates with vendor for their payments can introduce delays in workflow process.
- Interfaces with Cost Control Accounts Payable Assets Accounting Financial Reporting Risk Management & Insurance NCD Tax and Total Country Services (TCS) teams.
Requirements
HSE OBJECTIVES
- Coordinate and participate in all quarterly FM&A HSE CODEP Committee meetings and safety/emergency drills.
- Ensure inclusion of all company HSE standards/requirements in contracts and follow-up with audits.
- Identify and prepare with user departments bridging documents to cover HSE gaps in contracts.
- Ensure good understanding and adherence to company HSE objectives.
- Report anomalies yearly and attend HSE trainings.
ACCOUNTABILITIES / DELIVERABLES
- Obtain yearly approved Work Programs from partners NUIMS.
- Successful / smooth relations with NUIMS technical responsible parties Finance etc.
- Ensure FM&A contracts are implemented in line with COMPANY policies.
- Promote Information Management best practices within the Entity.
QUALIFICATIONS / EXPERIENCE REQUIRED
- Good University Engineering Degree preferred Contracts working experience desired; at least 10 years post NYSC working experience in a similar position required.
- Good general administration organizational ability and leadership skills are paramount.
- Good command of English language. French language is an added advantage.
- Computer expertise required.
- Proficiency in the use of SAP.
