Executive Assistant

We are looking for

Cavista Technologies is seeking an experienced and innovative Executive Assistant to provide high-level administrative scheduling and coordination support to executive leadership ensuring smooth day-to-day operations of the executive office.

What will you do

• Uphold the highest standards of professionalism discretion and confidentiality in all interactions and communications.
• Provide comprehensive administrative and strategic support to senior executives ensuring efficient management of priorities schedules and business activities.
• Manage executive calendars appointments meetings and travel arrangements to maximize productivity and ensure effective time management.
• Prepare review and coordinate executive correspondence reports presentations briefing materials and other business documentation.
• Organize and facilitate executive and Board meetings including agenda preparation minute-taking action tracking and follow-up on key decisions.
• Serve as the primary liaison between the executive office and internal/external stakeholders fostering strong professional relationships and effective communication.
• Coordinate logistics for meetings conferences business events and travel ensuring seamless execution and stakeholder satisfaction.
• Maintain accurate records files and confidential information in compliance with organizational policies governance requirements and data protection standards.
• Monitor and follow up on executive action items projects and strategic initiatives to ensure timely completion and achievement of objectives.
• Anticipate executive needs proactively resolve issues and recommend process improvements to enhance operational efficiency and business effectiveness.

Qualifications :

What you bring...

• Bachelors degree in Business Administration Secretarial Studies or a related field (required for Senior Specialist level); OND/HND acceptable for Specialist level with relevant experience.
• Relevant administrative or executive-support certification is an advantage.
• 5 years Prior experience supporting executives in a fast-paced corporate or financial-services environment preferred.
• Exceptional organizational planning and time management skills with the ability to manage multiple priorities effectively.
• Proficiency in Microsoft Office 365 Suite including Word Excel PowerPoint Outlook and Teams.
• Strong verbal and written communication skills with the ability to engage and influence diverse stakeholders.
• Demonstrated expertise in executive calendar management travel coordination and meeting administration.
• Ability to handle confidential and sensitive information with discretion integrity and professionalism.
• Strong problem-solving decision-making and stakeholder management capabilities in a fast-paced environment.
• High attention to detail adaptability and the ability to work under pressure while maintaining accuracy and quality.

Additional Information :

What you will experience

• A fast-paced collaborative and purpose-driven team environment that empowers you to thrive and grow.
• Opportunities to shape the voice of a global tech brand while working alongside innovative leaders.
• Professional development and leadership support to sharpen your expertise.
• Competitive compensation and a full suite of benefits including health and wellness programs and generous paid time off (vacation days holidays and birthday leave).
• A culture that values transparency creativity and continuous learning.

Remote Work :

No

Employment Type :

Full-time