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Document Controller
Job Location:
Monthly Salary:
Not provided by the employer
Monthly Salary:
Experience Required:
1-3years
Experience Required:
Posted:
21 October 2026 (2 days ago)
Posted:
Application Deadline:
18 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Our client is an indigenous Oil and Gas Engineering / Construction (Pipeline & Facilities) service company.
Job Summary
The Document Controller will manage the receipt registration distribution storage retrieval and tracking of project documents and records to ensure that accurate and up-to-date information is available to authorised personnel. The successful candidate will maintain document control systems and ensure that project documentation complies with company procedures client requirements and document management standards.
Key Responsibilities
- Receive register classify distribute and track incoming and outgoing project documents.
- Maintain an organised document control system for drawings technical specifications reports procedures correspondence and project records.
- Manage document numbering revision control approval status and distribution lists.
- Ensure that only current and approved document revisions are available for project execution.
- Track documents submitted for client review approval comment or revision.
- Maintain document registers transmittals drawing logs correspondence logs and submission trackers.
- Coordinate document submissions and follow up with relevant departments contractors and clients.
- Ensure that superseded documents are appropriately identified and controlled.
- Maintain electronic and physical filing systems in accordance with established procedures.
- Support the preparation and compilation of project handover dossiers and final documentation packages.
- Ensure document confidentiality accessibility traceability and proper record retention.
- Assist project teams with document retrieval and ensure timely access to required records.
- Prepare periodic reports on document status overdue submissions and outstanding approvals.
- Support internal and external audits by retrieving relevant documentation and records.
Requirements
- Bachelors degree or HND in Library and Information Science Business Administration Information Management Engineering or a related discipline.
- Minimum of 24 years of document control experience preferably in oil and gas construction engineering or EPC projects.
- Experience with document numbering revision control transmittals and document registers.
- Proficiency in Microsoft Word Excel Outlook and electronic document management systems.
- Familiarity with platforms such as Aconex SharePoint or other document management systems is an advantage.
- Strong organisational skills and attention to detail.
- Excellent written communication record-keeping and time management skills.
- Ability to manage multiple document submissions and deadlines.
